IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       January 8, 2009

Present:  Karen Strughold,  Rick Rockwell, Phyllis Klender, Paul Michalke, Eileen Rudzinski, Tara Western,  Dan Stock, Stephanie Olson and Diane Bushman

Absent:  Jerry Brown

ITEM 1.     CALL TO ORDER

Chairperson Strughold called the meeting to order at 4:34 p.m.

ITEM 2.     APPROVAL OF THE AGENDA.

Rudzinski moved and Klender seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Western reported that the Tawas City Library Friends gave $100 to the Valley Library Consortium.  They had 21 people at their Christopher Knight program and over 60 children at the Johnathan Rand program.  They are working on another murder mystery to be presented on February 20, 2009.  They performed their last murder mystery to raise money for the Northeastern Michigan Arts Council.  The TCLF have received  money from memorials for former librarian, Shirley Klenow.   Klender reported that the Friends of the Mary Johnston Memorial Library have been selling used books through "Book Prospector" and have raised about $43.  Stock reported that the Friends of Michigan Libraries will be having their annual meeting and linking in February at the Plymouth Library.  Olson said that Klender took 22-23 boxes of weeded books to deliver to the Omer Senior Citizen Center and the Friends of the Mary Johnston Memorial Library book sale.

ITEM 4.      BOARD COMMENTS

Stock said that he will be helping with taxes again this year.  He will be at the Tawas City Library on Tuesdays and at the Oscoda Library on Fridays.  Klender extended congratulations on behalf of the Board to Rockwell for honorable mention in the 2009 Dick Hardy Award.

ITEM 5.     APPROVAL OF THE MINUTES OF THE NOVEMBER 13, 2008 REGULAR MEETING 

Stock moved and Michalke seconded approval of the minutes of the November 13, 2008 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Olson pointed out that Treasurer's Report is preliminary.  Due to the holidays and the early date of the Board Meeting, the report had to be run slightly prior to the end of the December. It will be updated in preparation for the audit and the audited statements will be presented to the Board at the February meeting.

Rudzinski moved and Western seconded the approval of the December 31, 2008 Treasurer's Report, as presented.    A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye.  Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Rockwell moved and Western seconded to ratify voucher #08-34 dated November 26, 2008 in the amount of $15,192.15,  voucher #08-35 dated December 11, 2008 in the amount of $30,781.51, voucher #08-36 dated December 23, 2008 in the amount of $26,477.80, voucher #09-01 dated January 8, 2009 in the amount of $14,141.80,  and voucher #09-02 dated January 15, 2009 in the amount of $35,821.31.   A roll call vote was taken as follows:   Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye.  Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson pointed out the statistics which include a year-end report on the number of borrowers and the collection.  Olson presented a public relations opportunity in the form sponsoring the Iosco County Community Foundation Annual Report.  It would be a $250 ad that would reach in excess of 10,000 people in Iosco County.  She would be looking for a similar opportunity in Arenac County.

Rockwell moved and Michalke seconded authorization of a $250 sponsorship of the Iosco County Community Foundation to be taken out of the Advertising line-item.  A similar amount is also authorized to be spent toward a similar opportunity in Arenac County, where available.    A roll call vote was taken as follows:   Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye.  Motion carried.

Olson said that she will be taking a copy of the grant summary/evaluation form turned in by Klender for the Omer and Standish grants to the next librarians meeting as an example of the way the grant evaluations should be done.  Director Olson said that she wrote a short article for the Oscoda Press and the various Friends group's newsletters about the "New Books" listing compiled and distributed every month by Russ Besancon. 

ITEM 9.    OLD BUSINESS

9A.        HORIZON, MERIT, USF AND MELCAT UPDATES

Director Olson reported that she is in the process of completing the USF Form 471.  She needs to find the updated data on the free school lunch program in order to complete the form.

9B.         ADULT PROGRAM GRANT APPLICATIONS

Director Olson reported that no applications have been submitted as of this date but there are some branch librarians that are planning on taking advantage of the grant opportunity.  She said that Besancon is working on another astronomy program for April if there are any unused funds.  Rudzinski suggested that this astronomy program be funded irregardless of whether or not there are any unused funds.  She also suggested that, in the future, adult programming be looked at as a District function.

Western moved and Stock seconded to authorize payment of $1,250 from the Adult Program line-item for an astronomy program proposed by Besancon.    A roll call vote was taken as follows:   Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye.  Motion carried.

9C.         STATE AID GUIDELINES REPORT

Director Olson said that a lot of the changes that were suggested have been implemented, even though it is still in the draft stage.  Olson has stated her objections to the State on some of the changes, including not requiring continuing education for librarians and that Class 5 libraries are only required to have one ALA/MLS certified librarian. 

ITEM 10. NEW BUSINESS

10A.          ELECTION OF OFFICERS.

Rudzinski moved and Western seconded to accept the slate of officers recommended by the Nomination Committee for 2009 as follows:  Chairperson, Strughold; Vice Chair, Michalke; Treasurer, Brown; and Secretary, Western.   Motion carried.

10B:    EVALUATION OF DISTRICT DIRECTOR

Michalke presented the compiled results of the evaluation of the District Director.  All eight of the members of the board completed the evaluation form.  The Director received an overall average score of 4.00 covering 13 categories (4=Excellent, 3=Above Average, 2=Satisfactory, 1=Unsatisfactory).  On behalf of the Board, Rudzinski expressed their appreciation of Olson's excellent work and leadership.

Michalke moved and Western seconded to accept Director Olson's evaluation with Excellent ratings in all categories.  Motion carried.

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes.

ITEM 12. ADJOURNMENT

Stock moved and Rockwell seconded to adjourn this meeting at 5:30 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary