IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       October 8, 2009

Present:   Eileen Rudzinski,  Paul Michalke, Dan Stock, Karen Strughold, Phyllis Klender, Rick Rockwell, Jerry Brown, Stephanie Olson and Diane Bushman

Absent:   Tara Western

ITEM 1.     CALL TO ORDER

Chairperson Strughold called the meeting to order and opened the Public Hearing at 4:30 p.m.

ITEM 2.     APPROVAL OF THE AGENDA.

Rudzinski and Klender seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS.  REPORT FROM LIBRARY DESIGN ASSOCIATES, INC.

Public present:  East Tawas Librarian, Luann Elvey; Plainfield Township Librarian, Cheryl Tyler; Annajean Elvey; Plainfield Township Supervisor, Fred Lewis; Arenac County Commissioner, Mike Snyder and Technology Coordinator, John Cargo.

Klender reported that the Mary Johnston Memorial Library Genealogy Program was well attended with 24 participants.  They are going to have a program where children can read to therapy dogs on Wednesdays during the month of November.  They will be having a book sale on October 10, 2009 at the Harvest Bazaar.  The Tawas City Quilt Program was a great success.  Stock thanked Rockwell for his informational presentation for the Huron Shores Genealogical Society. 

Director Olson introduced Bob Boardman from Library Design Associates, Inc.  Mr. Boardman presented the results of their space planning study on the branch libraries.  This presentation included their observations of each branch and a list of possible ways to make more welcoming libraries and enhance the library experience for patrons.  Mr. Boardman's presentation was a summary of the written report given to the District by Library Design Associates, Inc.  Rockwell suggested that Director Olson show the results of the Space Planning Study to each of the units of government individually.

ITEM 4.      BOARD COMMENTS

No Board comments.

ITEM 5.     APPROVAL OF THE MINUTES OF THE SEPTEMBER 10, 2009 REGULAR MEETING 

Brown moved and Michalke seconded approval of the minutes of the September 10, 2009 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Rudzinski moved and Rockwell seconded the approval of the September 30, 2009 Treasurer's Report.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

Director Olson asked for a line item transfer of $2,000 from Contingency to Printing to cover the cost of new library cards.

Rockwell moved and Rudzinski seconded the approval of a line item transfer of $2,000 from Contingency to Printing.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Klender seconded approval of voucher #09-27 dated September 17, 2009 in the amount of $13,100.25, voucher #09-28 dated October 1, 2009 in the amount of $14,468.73, and voucher #09-29 dated October 15, 2009 in the amount of $33,443.84.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson said that she talked to Robyn Berry from Omer.  He was asking about the proper use of the millage revenue sharing that the units of government receive from the District.  Olson set up a meeting with Mr. Berry and two other members of the Omer City Council to answer their questions.  Stock asked that an explanation of the book distribution on the Children's Report to be put on a future agenda. 

ITEM 9.    OLD BUSINESS

9A.        HORIZON, MERIT, USF AND MELCAT UPDATES

Nothing new to report.

9B.        L-4029 AND REVIEW OF 2009 AND 2010 BUDGET

Director Olson reported that she has been informed by the equalization directors that the L-4029 needs to be reaffirmed and re-signed at the public hearing meeting.  The Board reaffirmed the L-4029.  Olson gave the Board a draft of the 2010 Budget as proposed by the Budget Committee.  She asked that they review the Budget in preparation for the November Regular meeting.  Mr. Lewis asked if the $160,000 in the Furniture line item is to be disbursed to the units of government for their space planning wish list.  Olson responded in the affirmative and said that a committee will be formed to set guidelines for the distribution of the funds.

9C.        LEGISLATIVE UPDATES

Olson reported that the State Budget went through at the $6 million level for libraries.  This means that she is budgeting State Aid revenue for 2010 at $.40 per capita.

ITEM 10.  NEW BUSINESS

10A.        CALENDAR OF 2010 BOARD OF TRUSTEE REGULAR MEETINGS

Director Olson presented a calendar of 2010 Board of Trustee Regular Meetings for approval.

Rudzinski moved and Michalke seconded to approve the calendar of 2010 Board of Trustees Regular Meetings, as presented.  Motion carried.

10B.        REQUEST FOR RE-APPOINTMENTS OF PAUL MICHALKE AND TARA WESTERN

Stock moved and Klender seconded to authorize the District Director to write letters to Iosco and Arenac Counties requesting the reappointment of Tara Western and Paul Michalke, respectively.  Motion carried.

ITEM 11. ITEMS FOR NEXT AGENDA.

Add:  Appoint Ad hoc Space Planning Committee

ITEM 12. ADJOURNMENT

Rudzinski moved and Brown seconded to adjourn the meeting and close the Public Hearing at 6:10 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary