IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Iosco-Arenac District Library Administrative Headquarters
Date: October 9, 2008
Present: Eileen Rudzinski, Paul Michalke, Dan Stock, Karen Strughold, Phyllis Klender, Tara Western, Stephanie Olson and Diane Bushman
Absent: Jerry Brown and Rick Rockwell
ITEM 1. CALL TO ORDER
Chairperson Strughold called the meeting to order at 4:35 p.m.
Rudzinski moved and Western seconded to open the Public Hearing on 2009 Budget and Millage at 4:36 p.m. Motion carried.
ITEM 2. APPROVAL OF THE AGENDA.
Western and Klender seconded approval of the agenda. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Russell Besancon, Iosco County resident and District Library employee, was present. Mr. Besancon commented that, although the District provides their employees with many appreciated non-monetary benefits like schedule flexibility, he would encourage the Board to consider wage increases of the COLA rate plus half of the COLA rate on the resulting wage. His reason for making this suggestion is because just increasing gross wages by the COLA does not take into consideration the increase in payroll and income taxes withheld from the gross wages.
Western reported that the Tawas City Library Friends will be hosting two writing workshops as part of the District grant program. They took in a total of about $2,500 in 2008 in "On the Road" booksales. She said that they have decided to offer the "Booked For Lunch" program again next year. They will also be enrolling in Scholastic's literary program where they can buy books at low prices to give away to children. They will be performing their murder mystery at the Northeast Michigan Arts Council in Standish on November 15, 2008. Stock and Western gave a presentation in Cadillac on forming and maintaining library friends groups. Klender reported that the Friends of the Mary Johnston Memorial Library will be having a booksale at the Standish Lions Club Bazaar on October 11, 2008. She said that their Genealogy program was very well received by the 44 attendees. They are considering having a day-long genealogy workshop in the future. Stock said that the Huron Shores Genealogy Society will be having a land records workshop on October 25, 2008. Olson reported that the Friends of the Plainfield Township Library made about $1,700 at their recent booksale. They will be having a program about the Edmund Fitzgerald on October 16, 2008.
Stock moved and Klender seconded to close the Public Hearing on Budget and Millage Amount at 4:50 p.m. Motion carried.
ITEM 4. BOARD COMMENTS
Western said that she likes the 3-week checkout period.
ITEM 5. APPROVAL OF THE MINUTES OF THE SEPTEMBER 11, 2008 REGULAR MEETING
Rudzinski moved and Michalke seconded approval of the minutes of the September 11, 2008 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Stock asked why the Automation budget is at $40,000 when the year-to-date expenditures are under $14,000. Olson said that there will be more paid out this year for Envisionware Time and Print Management.
Stock moved and Klender seconded the approval of the September 30, 2008 Treasurer's Report. A roll call vote was taken as follows: Brown, absent; Michalke, aye; Rockwell, absent; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Michalke moved and Western seconded approval of voucher #08-27 dated September 18, 2008 in the amount of $15,492.01, voucher #08-28 dated October 2, 2008 in the amount of $16,177.59, and voucher #08-29 dated October 16, 2008 in the amount of $32,373.70. A roll call vote was taken as follows: Brown, absent; Michalke, aye; Rockwell, absent; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson reported that Rockwell said that Penal fines for Arenac County as of September 30, 2008 are $37, 803. She said that there were two typographical errors in the 2009 Budget notes. On page 1 under Penal Fines, "20-55%" should be changed to "20-25%" and on page 3 under Contractual Labor, "$9.50" should be changed to "$9.00". Olson said that the copy of the bylaws were in the Board packet to be reviewed. Approval of the bylaws will be on the November agenda. Olson pointed out the report from the Technology Coordinator and said how pleased she is with the work that he is doing.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF AND MELCAT UPDATES
Director Olson said that there is nothing new to report.
ITEM 10. NEW BUSINESS
10A. REQUESTS FOR RE-APPOINTMENTS OF KAREN STRUGHOLD AND JERRY BROWN
Western moved and Rudzinski seconded to authorize Director Olson to send requests to Arenac County for the re-appointment of Jerry Brown and to Iosco County for the re-appointment of Karen Strughold. Motion carried.
10B. REQUEST FOR BUDGET ADJUSTMENT FOR 2008
Olson went over the notes that accompanied the 2008 Budget Adjustment. Stock asked about the security of our investments with Fifth-Third Bank. Olson said that she would call the Iosco County Treasurer and ask him about it.
Western moved and Michalke seconded approval of the 2008 Budget Adjustment, as presented. A roll call vote was taken as follows: Brown, absent; Michalke, aye; Rockwell, absent; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
10C. POLICY COMMITTEE REPORT
Director Olson said that most of the changes in the policy manuals were grammatical or for clarification. The one real change in the Policy was to change the charge to patrons for color printing from $.25 to $.50 per page. There were changes in the Personnel Policy manual that expanded the list of things that substitutes at the branch libraries should know and increasing the time limit for using compulsory time to "within 2 weeks". A sentence talking about personal use of library property being approved by the District Director was eliminated from the manual. Approval of both policy manuals will be on the November agenda.
10D. 2009 MEETING CALENDAR
Olson said that she would like approval on a 2009 meeting calendar that will continue the current schedule of meetings on the second Thursday of the month at 4:30 pm. There will be no meetings scheduled for March and December. All meetings will be held at Administrative Headquarters except for May through August, which will be held at branch libraries to be determined.
Stock moved and Western seconded to approve the 2009 Iosco-Arenac District Library meeting schedule, as presented. Motion carried.
ITEM 11. ITEMS FOR NEXT AGENDA.
Add: Approval of Bylaws
Approval of Policy Manual and Personnel Policy Manual
ITEM 12. ADJOURNMENT
Western moved and Klender seconded to adjourn this meeting at 5:25 p.m. Motion carried.
Respectfully submitted,
Diane Bushman
Recording Secretary