IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       February 12, 2009

Present:  Paul Michalke, Karen Strughold, Rick Rockwell,  Phyllis Klender, Tara Western, Eileen Rudzinski, Dan Stock, Stephanie Olson and Diane Bushman

Absent:  Jerry Brown

ITEM 1.     CALL TO ORDER

Chairperson Strughold called the meeting to order at 4:33 p.m.

ITEM 2.     APPROVAL OF THE AGENDA.

Rudzinski moved and Western seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION

Russell Besancon, Access Services Librarian, was present.  Western reported that the Tawas City Library Friends have been notified that a local Rotary Club is willing to donate books to give away to children attending the Booked 4 Lunch programs this summer.  The TCLF donated $100 to the Summer Reading Program.  They are still working on some ideas for grant programs.  Their fundraiser, a murder mystery, will be held on February 20, 2009.  Klender reported that the Friends of the Mary Johnston Memorial Library also donated $100 to the Summer Reading Program.  They will be sponsoring a Dr. Seuss party on March 7, 2009. 

ITEM 4.      BOARD COMMENTS

Stock said that he sent a letter to the Consumer Products Safety Commission stating his displeasure about their proposal to restrict access to public libraries until all books can be tested for lead poisoning.  Strughold read a letter that she received from a patron expressing his displeasure of the District policy limiting patron use of  the public access computers to only once a day.  Director Olson explained that this policy has been in effect since the District first acquired public computers.  The purpose is to allow equal access and equal privilege for all patrons and to keep some patrons from monopolizing the computers.  Olson said that she would write a letter of response to the patron, subject to approval by the Board Chairperson.

ITEM 5.     APPROVAL OF THE MINUTES OF THE JANUARY 8, 2009 REGULAR MEETING 

Rockwell moved and Klender seconded approval of the minutes of the January 8, 2009 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Western moved and Rudzinski seconded the approval of the December 31, 2008 and January 31, 2009 Treasurer's Reports.    A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye.  Motion carried.

ITEM 7.      APPROVAL OF BILLS

Rudzinski moved and Klender seconded ratification of voucher #09-03 dated January 22, 2009 in the amount of $16,952.30,  voucher #09-04 dated February 5, 2009 in the amount of $19,634.64,  and Voucher #09-05 dated February 19, 2009 in the amount of $23,784.57.    A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye.  Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson passed around a report with statistics on the usage of Envisionware in the first two weeks since installation in Oscoda.  Rudzinski asked about the Space Usage Analysis.  Olson said that she would like to hire a library space usage specialist to analyze each branch library and make suggestions to the units of government of ways to improve the libraries.  Western asked if Olson had talked to the Tawas City Manager yet.  Director Olson replied that she a nice meeting with him on Tuesday.  They discussed many topics, including the city's plans for the library building after they move into the new city hall.  He wants input from the Tawas City librarian and Director Olson at that time.  Olson passed around a draft of a suggested layout for the new library space that the City of Omer is proposing in conjunction with the renovation and enlargement of their city hall.  As currently proposed, the library would be approximately 50% larger than the current facility.  Strughold questioned  the Plainfield's supervisor's concern about the millage funds that the District shares with them.  In a meeting with Mr. Lewis, Director Olson explained that the District shares half of the millage revenues with the units of government.  The other half is used to purchase and process library materials, purchase and maintain public use internet computers, provide children's and references services, provide delivery services to and from the branches and provide many other products and services.  They also discussed ideas for improved library arrangement and hours.  Director said that the District has received the penal fine check from Arenac County.  The first disbursement for 2009 has increased slightly from 2008 for both counties.

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT UPDATES

Director Olson reported the USF funds forms are completed and filed.  There will be more forms to completed at a later date.  She said that MelCat has been cumbersome lately because MelCat is making changes in their programing and processing.

9C.          ADULT PROGRAM GRANT APPLICATIONS

Director Olson presented a grant application from the Oscoda Library.  They are requesting funds in the amount of $630 for two programs, a magic show for adults and a murder mystery.  The Whittemore Library applied for a total of $1,000 for two programs, a car racing fundamentals program and a zipper purse class.

Rockwell moved and Stock seconded approval of grants, as presented, for adult programming in the amount of $630 to the Oscoda Library and $1,000 to the Whittemore Library, as presented.   A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye.  Motion carried.

9B.          STATE AID/HAL REPORT

Director Olson said that most of the Library of Michigan will be transferred to the Michigan Department of Education.  The governor will issue an executive order officially dissolving the Department of History, Arts & Libraries.  Library state aid will remain at the fiscal year 2009 level.  The current MCACA grant program will be transferred to the Michigan Economic Development Corporation Strategic Fund.  All of this is subject to the passing of the final budget later this year.

ITEM 10. NEW BUSINESS

10A.    CHAIRPERSON APPOINTMENTS TO 2009 COMMITTEES

Chairperson Strughold made appointments to committees as follows:  Technology-Stock, Rockwell and Strughold; Budget-Michalke, Brown and Strughold; Policy/Personnel-Michalke, Western and Klender; Strategic Planning-Rudzinski and Western.

ITEM 11.  ITEMS FOR NEXT AGENDA.

No changes.

ITEM 12.  ADJOURNMENT

Rudzinski moved and Western seconded to adjourn this meeting at 5:28 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary