IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

 

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       February 13, 2014

Present:  Paul Michalke, Karen Strughold, Rick Rockwell,  Phyllis Klender,  Dan Stock, Sue Kingsbury, Stephanie Olson and Diane Bushman

Absent:  Jerry Brown and Carolyn Wright

 

ITEM 1.     CALL TO ORDER

Chairperson Rockwell called the meeting to order at 4:33 p.m.

 

ITEM 2.     APPROVAL OF THE AGENDA

Michalke moved and Strughold seconded approval of the agenda.  Motion carried.

 

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Klender reported that the Friends of the Mary Johnston Memorial Library made tray cards for Valentine's Day for the veterans.  They will be having a drawing during March is Reading Month to give children a chance to win a stuffed animal and will be making gift baskets for National Library Week.  They will again be sponsoring Reading with Paws on Wednesdays in March.  Kingsbury reported that the Tawas City Library Friends will be having a Dr. Seuss book raffle for Dr. Seuss' birthday. 

 

ITEM 4.      BOARD COMMENTS

Klender said that the Point to Remember books are done.  She brought some copies with her if anybody is interested in purchasing them at a cost of $30 each.  She said that there will be an Open House at the Arenac County Historical Society on Sunday and that the books will be for sale to the public at that time.  Kingsbury said that the Tawas City Library will be having an Open House on March 17th for District Board members, District Headquarters staff, and Tawas City Council members.  Invitations will be sent out with more details.

 

ITEM 5.     APPROVAL OF THE MINUTES OF THE JANUARY 9, 2014 REGULAR MEETING 

Klender moved and Stock seconded approval of the minutes of the January 9, 2014 Regular Meeting.  Motion carried.

 

ITEM 6.     TREASURER’S REPORT

Stock moved and Michalke seconded approval of the January 31, 2014 Treasurer's Report.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, aye.  Motion carried.

 

ITEM 7.      APPROVAL OF BILLS

Klender moved and Rockwell seconded ratification of voucher #14-03 dated January 16, 2014 in the amount of $27,281.15, voucher #14-04 dated January 30, 2014 in the amount of $22,294.18, voucher #14-05 dated February 13, 2014 in the amount of $16,040.87 and voucher #14-06 dated February 20, 2014 in the amount of $18,025.55.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, aye.  Motion carried.

 

ITEM 8.      DIRECTOR’S REPORT

Director Olson passed around a copy of the Library of Michigan Annual Report.  She reported that the Friends of the East Tawas Library are bringing in Standish author, Kristin Schmidt for their Cabin Fever Series on Saturday, Feb. 22nd at 7:00 pm at the East Tawas City Hall.  Olson said that on Feb. 17th she will be meeting with the East Tawas Library Committee to discuss space planning and budget for the proposed new East Tawas Library.  She reported that at this time ten people have signed up to attend the Rural Library Conference in April.  This consists of three District staff, two Board members and five Branch Librarians. 

 

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT UPDATES

Director Olson reported that she is aware that new circuits will be installed at Whittemore and Plainfield.  This will decrease the amount that Merit charges for these two locations, however she is not sure of the timeline for this to happen.  Olson said that she will be completing Form 471.  She said that there are no other updates for Horizon or MelCat.

 

9B.          2014 ADULT PROGRAMMING REQUESTS

Director Olson presented several requests for Adult Program Grants.   Oscoda - a total of $875 for two programs: The Land Gives Up Names on May 10th and Color, Space and Design on April 9th;  Whittemore - a total of $664.50 for two programs:  AuSable Canoe Marathon on June 12th, and Calligraphy on May 22nd;  Tawas City -a total of $1,250 for two programs: an Antique Appraisal program on March 29th, and A Thousand Letter Home on May 8th.  Tawas City did note that any expenses that exceed $1,250 will be covered by the Tawas City Library Friends.

Stock moved and Kingsbury seconded approval of adult program grants from Oscoda, Whittemore, and Tawas City $2,789.50, as presented.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, aye.  Motion carried.

 

ITEM 10. NEW BUSINESS

10A.      DISTRICT ANNUAL REPORT DRAFT

Olson passed around a color copy (draft) of the 2013 Annual Report.  There were three small changes noted.

Michalke moved and Klender seconded approval of 2013 Annual Report, as amended.   Motion carried.

 

ITEM 11.  ITEMS FOR NEXT AGENDA.

No  changes.

 

ITEM 12.  ADJOURNMENT

Stock moved and Michalke seconded to adjourn this meeting at 5:15 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Diane Bushman

Recording Secretary