IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       April 9, 2009

Present:   Phyllis Klender, Jerry Brown, Rick Rockwell, Tara Western, Eileen Rudzinski, Dan Stock, Stephanie Olson, and Diane Bushman

Absent:   Karen Strughold and Paul Michalke

ITEM 1.     CALL TO ORDER       

Secretary Western called the meeting to order at 4:35 p.m.

ITEM 2.     APPROVAL OF THE AGENDA. - AUDIT REPORT FROM STEPHENSON, GRACIK & CO., P.C.

Rudzinski moved and Klender seconded approval of the agenda.  Motion carried.

Bob Morand and Jamie Carruthers from the accounting firm of Stephenson, Gracik & Co., P.C. presented the Auditor's Report for the year ended December 31, 2008.  The District Library received an Unqualified Opinion, which is the highest possible rating.  Morand commended the Board and Director and Administrative Assistant/Bookkeeper  for the excellent job that they did of budgeting. preparation and assistance.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Klender reported that the Friends of the Mary Johnston Memorial Library had 30 children attend their Dr. Seuss Birthday Party.  For National Library Week they had an article in the Arenac Independent, will give away Barnes & Noble gift certificates each day to patrons that checked out a book, and will be taking library employees out to lunch.  Their next book sale is on May 15, 2009.  Stock asked the Board members to contact Bart Stupak about the exemption of library books from the Product Improvement Safety Act.  Western reported that the Tawas City Library Friends rejoined the Friends of Michigan Libraries.  For National Library week they will be taking their library employee out to lunch and providing coffee and cookies for patrons.  Their next book sale will be on May 16, 2009.  They will be sponsoring an essay contest for Children's Book Week.  They purchased a subscription to "Writers Digest" for the Tawas City Library.  Olson reported that the Plainfield Friends of the Library will be meeting on April 21, 2009.

ITEM 4.      BOARD COMMENTS

None

ITEM 5.     APPROVAL OF THE MINUTES OF THE FEBRUARY 12, 2009 REGULAR MEETING 

Brown moved and Klender seconded approval of the minutes of the February 12, 2009 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Rockwell moved and Brown seconded approval of the March 31, 2009 Treasurer's Report.  A roll call vote was taken as follows:  Brown, aye; Michalke, absent; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender aye; Strughold, absent.  Motion carried.

ITEM 7.      APPROVAL OF BILLS

Stock moved and Brown seconded ratification of voucher #09-06 dated February 19, 2009 in the amount of $13,561.00,  voucher #09-07 dated March 5, 2009 in the amount of $23,190.34, voucher #09-08 dated March 19, 2009 in the amount of $22,234.90, voucher #09-09 dated April 2, 2009 in the amount of $19,878.36 and voucher #09-10 dated April 16, 2009 in the amount of $300,093.41.  A roll call vote was taken as follows:  Brown, aye; Michalke, absent; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender aye; Strughold, absent.  Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson reported that the large print reader donated several years ago to the Mary Johnston Memorial Library by the Lions Club was not being used by patrons.  With the Lions permission, it was donated to the Omer Senior Citizens Center. 

ITEM 9.    OLD BUSINESS

9A.       HORIZON, MERIT, USF AND MELCAT UPDATES

Director Olson reported that MelCat will be limiting the type of items that library patrons can borrow through MelCat to include only the type of items that their home library lends out. (example:  if IADL did not loan out videos, our patrons would not be able to borrow videos through MelCat).  At this point, MelCat is combining audios and videos into a "A/V" classification, so because we loan out audiobooks, our borrowers can request videos as well as audiobooks.

9B.        ADULT PROGRAM GRANT APPLICATIONS

Director Olson presented program (adult) grant applications as follows: the Tawas City Library for a quilting workshop in the amount of $445; the Plainfield Library for three gardening related programs in the amount of $900; AuGres for a digital photography class in the amount of $480; the Whittemore Library for a scrapbooking program in the amount of $360; the Omer Library for a program on baseball presented by Tom Stanton and an undetermined program by Ric Mixter for a total of $1,200; and the Standish Library for a genealogy program with Cecile Jensen and a Naalbinding program by Tina Armstead for a total of $1,150.  Director Olson reported that due to a communication issue, the zipper purse class that was previously approved for the Whittemore Library, has been rescheduled for May and the budget for it reduced from $450 to $250.

Rudzinski moved and Rockwell seconded approval of Program (Adult) Grants for the Tawas City, Plainfield, Omer, AuGres, Standish, and Whittemore libraries totaling $4,535, and approval of the reduction of the previously approved zipper purse program for Whittemore from $450 to $250.   A roll call vote was taken as follows:  Brown, aye; Michalke, absent; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender aye; Strughold, absent.  Motion carried.

9C.       STATE AID/HAL REPORT

Director Olson reported that HAL might stay with the Library of Michigan.  The District is expecting a 22% cut in state aid.  The first installment of state aid for this year has already been received, but the amount of the second check is unknown.

ITEM 10. NEW BUSINESS

10A:      APPROVAL OF 2008 AUDIT

Brown moved and Rudzinski seconded approval of the Iosco-Arenac District Library Audit Report for the year ended December 31, 2008 as presented by Bob Morand of the accounting firm of Stephenson, Gracik & Co., PC.  A roll call vote was taken as follows:  Brown, aye; Michalke, absent; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender aye; Strughold, absent.  Motion carried.

10B:      APRIL MILLAGE DISTRIBUTION

Stock moved and Rockwell seconded approval of distribution of millage funds to the eight units of government with library branches in the amount of $316,273.38, in accordance with the formula previously approved by the Board of Trustees.  A roll call vote was taken as follows:  Brown, aye; Michalke, absent; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender aye; Strughold, absent.  Motion carried.

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes.

ITEM 12. ADJOURNMENT

Brown moved and Klender seconded to adjourn this meeting at 5:23 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary