IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

 

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:      May 10, 2012

Present:  Dan Stock, Karen Strughold,  Paul Michalke, Phyllis, Klender, Rick Rockwell, Eileen Rudzinski, Jerry Brown, Tara Western, Stephanie Olson and Diane Bushman

Absent:   None

 

ITEM 1.     CALL TO ORDER

Chairperson Klender called the meeting to order at 4:32 p.m.

 

ITEM 2.     APPROVAL OF THE AGENDA.

Klender said that item 9C Resolution and Ballot Language would be moved up after Item 4 Board Comments

Western moved and Rockwell seconded approval of the agenda, as amended.  Motion carried.

 

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Arenac County Commissioner, Virginia Zygiel was present.  Western reported that the Tawas City Library meeting room and hall will be getting new flooring.  She said that the Tawas City Library Friends did thirty-seven READ posters for their National Library Week project.  Western said the Friends have cleaned out the garden with the help of the Master Gardeners and Tawas Hardware which donated mulch.  She said that they gave away twenty copies of Peace Like A River for World Book Night.  They made a donation to Tawas Area Fireworks and they have a Booksale and Junk in the Trunk on May 19, 2012.  Olson said that the Friends of the Robert J. Parks Library found out that the cost of the carpeting project came in under budget so the Friends will not have to donate as much as previously thought.  Klender said that there were 80-90 people at the Ron Morelli program.  The Friends of the Mary Johnston Memorial Library gave away theme baskets for National Library Week. 

 

ITEM 4.      BOARD COMMENTS

Stock said that the Plainfield Township Historical Commission and the Huron Shores Genealogical Society have collaborated to present a "Your Family Photos" program at the Plainfield Township Hall on May 19, 2012.  This is one of the programs for adults funded by Iosco-Arenac District Library grant money.

 

ITEM 9C.    RESOLUTION AND BALLOT LANGUAGE-APPROVAL FOR CERTIFICATION TO THE COUNTY CLERKS

Director Olson presented a Resolution to submit a renewal millage proposition to qualified electors of the Library at a special election to be held on the regular election date of Tuesday, August 7, 2012.

Brown moved and Rudzinski seconded approval of a Resolution to submit the renewal millage proposition to qualified electors of the Library at a special election to be held on the regular election date of Tuesday, August 7, 2012, as presented.  A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.  Motion carried.

 

ITEM 5.     APPROVAL OF THE MINUTES OF THE APRIL 12, 2012 REGULAR MEETING 

Rockwell moved and Michalke seconded approval of the minutes of the April 12, 2012 Regular Meeting.  Motion carried.

 

ITEM 6.     TREASURER’S REPORT

Stock moved and Western seconded approval of the April 30, 2012 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.  Motion carried.

 

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Michalke seconded ratification of voucher #12-12 dated April 26, 2012 in the amount of $17,149.31, voucher #12-13 dated May 10, 2012 in the amount of $16,092.64, and voucher #12-14 dated May 19, 2012 in the amount of $18,640.84. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.  Motion carried.

 

ITEM 8.      DIRECTOR’S REPORT

Director Olson passed around pictures of framed historical photographs displayed in the AuGres Community Library using the new Walker System.   Klender said that Omer also has historical pictures in their library.  Olson announced that the Iosco County Community Foundation named Stock as the 2012 Philanthropist of the Year.  Rudzinski congratulated him on behalf of the Board.  Rockwell asked about the multi-media system that was donated to the AuGres Library.  Olson said that a family donated funds to purchase a 55" television, a surround-sound speaker system, digital projector and other items necessary to complete a multi-media system for the meeting room at the AuGres Library.  When this system is in place, the District will send their Wii system there for supervised use by patrons.  Rockwell questioned the decrease in circulation for April 2012.  Olson said that some of the decrease is reduced by the increase in checkout of e-books and audiobooks.  The circulation numbers for these two items are not included in the figures for regular circulation.

 

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT UPDATES

Director Olson said Horizon had a server go down on May 4th so the branches had to do manual checkouts for most of the day.  She said that there is nothing new to report on Merit, USF and MelCat.

 

9B.          UPDATES ON BRANCH $10,000 PROJECTS AND ADULT PROGRAM GRANTS

Director Olson presented a revised wish list for the East Tawas Library $10,000 project.  The items on the list were changed due to the fact that the library would not be moving to a new location in this fiscal year.  Olson recommended that this revised list be approved.

Rockwell moved and Western seconded approval of East Tawas Library's revised list of requested purchases with the $10,000 provided by the District Library, as presented. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.  Motion carried.

Olson said that Linda at the AuGres Library was able to get free lodging for the Mark Martin program.  Linda has request that the amount allocated for this lodging be transferred to the wine program.  Olson said that the amount being transferred is $50 but the total requested by the AuGres Library remains $1,250.

Strughold moved and Rudzinski seconded approval of transferring $50 from AuGres' Mark Martin program to the wine program, with the total for all programs not to exceed $1,250.  Motion carried.

  

9C.          RESOLUTION AND BALLOT LANGUAGE-APPROVAL FOR CERTIFICATION TO THE COUNTY CLERKS

See above.

 

9D.         REVIEW IDEAS FOR PUBLIC RELATIONS

Olson said that she is still waiting for contact from Miller/Seymour with information on the cost of renting billboards.  She said that she did find out the the cost to rent the side of an Iosco Transit bus was $750 for setup and $250 per month.

 

ITEM 10. NEW BUSINESS

10A:       SURPLUS SALE PLANS

Director Olson announced that she is planning to post a surplus sale the first week June.  She has contacted all of the branches to see if they have anything that they want to put in the sale.  This will be the only surplus sale in 2012.

 

ITEM 11. ITEMS FOR NEXT AGENDA.

Add:  Surplus Sale Update

 

ITEM 12. ADJOURNMENT

Brown moved and Michalke seconded to adjourn this meeting at 5:02 p.m.  Motion carried.

 

Respectfully submitted,

 

 

 

Diane Bushman

Recording Secretary