IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Mary Johnston Memorial Library in Standish
Date: May 13, 2010
Present: Dan Stock, Karen Strughold, Phyllis Klender, Paul Michalke, Rick Rockwell, Eileen Rudzinski, Jerry Brown, Tara Western, Stephanie Olson and Diane Bushman
Absent: None
ITEM 1. CALL TO ORDER
Chairperson Klender called the meeting to order at 4:31 p.m.
ITEM 2. APPROVAL OF THE AGENDA.
Rockwell moved and Michalke seconded approval of the agenda. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Western reported that the Tawas City Library Friends are planning to have a Therapy Dog program in October. They will be having a Booksale & Junk in Your Trunk Flea Market on May 22, 2010, as well as three booksales this summer at the Farmer's Market. The Children's Book Week Essay Contest went well. Stock reported that automatic door project at the Robert J. Parks Library is completed and everyone's very happy with the results. Klender reported that the Joseph Heywood program for the Mary Johnston Memorial Library was well received with 32 attendees. Author Mardi Link will be featured at a program on June 22, 2010.
ITEM 4. BOARD COMMENTS
Western said that she loves our library system. After using another library in Florida, she found that their collection consisted mainly of best sellers. She said that their website was very difficult to use, where our District website is very informational and easy to navigate. Rockwell said that he noticed that they are putting the roof on the addition for the library at the Omer City Hall.
ITEM 5. APPROVAL OF THE MINUTES OF THE APRIL 8, 2010 REGULAR MEETING
Western moved and Rudzinski seconded approval of the minutes of the April 8, 2010 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Western moved and Michalke seconded approval of the April 30, 2010 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Brown moved and Western seconded ratification of voucher #10-10 dated April 15, 2010 in the amount of $378,107.47, voucher #10-11 dated April 29, 2010 in the amount of $15,602.79, and voucher #10-12 dated May 13, 2010 in the amount of $14,433.59. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson reported she hired Arleen Wood, ALA/MLIS for the Community Liaison position. She has experience in both public and special libraries. She will start on June 1, 2010. Olson said that she plans on retaining Russ Besancon on a contract basis to do non-fiction book selection until Wood is acclimated to her job. Western asked about the "Park and Read" program. Director Olson said that we have not received the details on it from the State of Michigan yet, but that it is basically a program where District patrons can go to the branch libraries and "check out" a day pass for admission to a state park. The District has signed up to participate in this program. Rudzinski asked about the Coordination of Benefits form. Olson said that it is a government-required online form that we complete stating what kind of medical benefits we offer to employees (and spouses of employees) on Medicare or Medicaid. At this time, there are only three that fall into that category. One is a part-time employee and two are spouses, none of which qualify for medical coverage under our District policy. Director Olson said that the District no longer needs to be a participant in the Michicard program. As of October 1, 2010 Michicard will no longer be reimbursing for lost items or postage and they are presently not providing any materials. Olson suggested to the Board that the District formally withdraw from the Michicard program. Chairman Klender authorized the Director to prepare the Michicard withdrawal paperwork for presentation to the Board at the June Regular Meeting. Director Olson received a millage report from Iosco County showing the tax captures. She said that she is going to request the same report from Arenac County. This information will help her at the Tax Captures breakout session at the Director's Summit in June. Director Olson asked Rockwell why the Arenac County millage distributions are down by about thirty percent. Rockwell said that there are some units of government that have not been settled yet. As soon as they are settled, the funds should be disbursed. Olson reported that the White Pine Library Cooperative is in financial trouble due to the decrease in State funding. This is resulting in the reduction in hours and benefits of two staff people. The co-op members will be asked to pay $.05 per capita more to WPLC to help alleviate the financial situation. This will amount to about $3,200 for our District. Olson said that she suspects that the State of Michigan is moving to completely eliminate state aid to libraries.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF AND MELCAT UPDATES
Director Olson said that there is nothing to report on Horizon. She talked to Jamie Nielson from Merit who is coordinating community meetings on the fiber project. Merit is considering the Standish Branch and the District Headquarters as anchor institutions. Olson said that Round 2 of the stimulus funds look very good for getting Oscoda included in this project. Olson told Nielson that she would like for Merit to consider the Oscoda Branch as an anchor institution. Nielson will inform Olson on the dates and locations of the community meetings when she has them finalized. There is nothing new to report on USF. Director Olson said that MelCat continues to be very popular and MeL delivery is going up.
9B. ACTIVITIES REPORT ON SPACE PLANNING PROJECT
Director Olson said that an order was just placed for shelving, flatwall end panels, computer desks, a magazine display rack, a love seat and two chairs for AuGres, Oscoda's doors are done and the sink is in the works. Plainfield is in the process of rearranging their library and installing new shelving. Some of the units of government have contributed extra funds to facilitate more of the space planning recommendations. Stock asked about East Tawas. Olson said that their space planning funds will all be spent on furnishings that can be moved to a new location, if necessary. Olson will be having a meeting with the City Manager and the East Tawas Librarian about this matter.
9C. EMPLOYEE REPLACEMENT/REVISED JOB DESCRIPTION
Olson encouraged the Board to read the job description for the new Community Liaison position, if they have not already done so, and to offer any comments or suggestions to her.
9D. SURPLUS SALE
Director Olson reported that five bids were received for the surplus sale and that they would be opened on Friday. Successful bidders will be notified at that time. Olson requested that any items not bid on be offered to Reed City Public Library (one of the bidders).
Rockwell moved and Western seconded to dispose of any surplus sale items not bid upon by offering them, first, to other participating libraries that bid on any of the items, and then second, to St. Vincent de Paul or another non-profit organization, as the District Director sees fit. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
Olson said that in the process of purchasing new shelving for the Plainfield Branch, it was discovered that there are two groupings of old, wooden shelving listed on the depreciation schedule that no longer exists and she thought had already been scrapped.
Rockwell moved and Stock seconded to authorize the District Director to remove from the depreciation schedule the wooden shelving listed as being located in Plainfield Branch Library in the amount of $7,667.00. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 10. NEW BUSINESS
10A: ADULT PROGRAM IDEAS (WITH REMAINING FUNDS).
Director Olson said that there will be about $3,500 left for adult programming and that she would appreciate any program ideas from the Board.
10B: SCHEDULE STRATEGIC PLANNING COMMITTEE MEETING
A Strategic Planning Committee meeting was scheduled for Thursday, July 8, 2010 at 3:00 p.m. at the Plainfield Library
ITEM 11. ITEMS FOR NEXT AGENDA.
Withdrawal From Michicard
Space Planning Update
Adult Program Ideas
Omer Construction Project
ITEM 12. ADJOURNMENT
Western moved and Brown seconded to adjourn this meeting at 5:40 p.m. Motion carried.
Respectfully submitted,
Diane Bushman
Recording Secretary