IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Robert J. Parks Library in Oscoda
Date: May 14, 2009
Present: Dan Stock, Karen Strughold, Phyllis Klender, Paul Michalke (arrived 4:43), Jerry Brown, Tara Western, Stephanie Olson and Diane Bushman
Absent: Rick Rockwell and Eileen Rudzinski
ITEM 1. CALL TO ORDER
Chairperson Strughold called the meeting to order at 4:33 p.m.
ITEM 2. APPROVAL OF THE AGENDA.
Western moved and Brown seconded approval of the agenda. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Russ Besancon, Access Services Librarian, was present.
Klender reported that author Tom Stanton will be presenting a program about baseball at the Arenac County Historical Society in Omer on June 2, 2009. The Friends of the Mary Johnston Memorial Library will be having a booksale this weekend. Western reported that the Tawas City Library Friends will be having a booksale and "Junque in Your Trunque" this Saturday. They had 100 entries for their essay contest. They have been working on their "Booked 4 Lunch" program in conjunction with the East Tawas Friends of the Library. This program will be every Thursday during the summer starting on June 11, 2009. She said that Michal Jacot has written another murder mystery. They hope to present it in Standish in November and Tawas City in January, 2010. The Friends plan to buy new tables for the Tawas City Library. Stock reported that the Robert J. Parks Friends of the Library voted to try to support the Patricia Sherman Writing Contest. They hope to offer it statewide this year. The Parks Friends voted to donate $300 to the 2009 Summer Reading Program. Director Olson said that the Plainfield Friends of the Library had 35 people at their first program on gardening. They will also be having a booksale this weekend. The East Tawas Friends of the Library are planning for their August 1, 2009 "Tawas: Uncorked and Untapped" fundraising program.
ITEM 4. BOARD COMMENTS
Brown asked if the IRS mileage rate has dropped below $.50/mile. Olson replied that it is still at $.55.
ITEM 5. APPROVAL OF THE MINUTES OF THE APRIL 9, 2009 REGULAR MEETING
Western moved and Stock seconded approval of the minutes of the April 9, 2009 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Director Olson reported that has been a significant decline in interest rates which will result in the need for a budget adjustment in this line item later this year. She also said that the first cut in State Aid has come through.
Stock moved and Klender seconded approval of the April 30, 2009 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, absent; Rudzinski, absent; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Brown moved and Western seconded ratification of voucher #09-11 dated April 16, 2009 in the amount of $12,703.11, voucher #09-12 dated April 30, 2009 in the amount of $16,165.38, Voucher #09-13 dated May 14, 2009 in the amount of $14,618.36 and voucher #09-14 dated May 21, 2009 in the amount of $21,444.03. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, absent; Rudzinski, absent; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson reported that the East Tawas Library was broken into early last Thursday morning. Although it won't be an insurance claim, she has reported to the insurance company. Olson said that Besancon will be taking an extended leave of absence from work. During this time he will be working remotely on a part-time basis. Director Olson said that the East Tawas Library changed their hours to include one evening per week.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF AND MELCAT UPDATES
Director Olson said that representatives from Merit will be coming to the District Headquarters to have a meeting with Cargo, Bushman and Olson on June 1, 2009. They will be discussing bandwidth usage, status on fiber optics in our area and other topics. USF has done three waves for their funding. They are just starting to get to public libraries, so Olson is not concerned. Director Olson said that she is concerned about how MelCat will be funded if LSTA funds are discontinued. Olson said that she participated in a Webinar from a company named Overdrive that offers the ability for patrons to download books, audiobooks, CDs, DVDs and music. White Pine Library Cooperative is looking into a group purchase for this service. She will get more cost information from White Pine. Besancon asked how this would affect the broadband speed. Olson said that John Cargo will be going to a Broadband Seminar next week. This will be one of the topics of discussion at that meeting.
ITEM 10. NEW BUSINESS
10A: APPROVAL OF THE WHITE PINE LIBRARY COOPERATIVE PLAN OF SERVICE
Director Olson asked for approval of the White Pine Library Cooperative Plan of Service, as presented.
Western moved and Michalke seconded approval of the White Pine Library Cooperative Plan of Service, as presented, and to authorize Chairperson Strughold to sign the ballot to approve said plan. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, absent; Rudzinski, absent; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
10B: PRESENTATION OF THE 2008 ANNUAL REPORT
Director Olson presented the 2008 Annual Report. She said that she will be presenting it to the Iosco County Board of Commissioners and Arenac County Board of Commissioners next week.
Brown moved and Michalke seconded to authorize the District Director to distribute the 2008 Annual Report, as presented.
ITEM 11. ITEMS FOR NEXT AGENDA.
No changes.
ITEM 12. ADJOURNMENT
Western moved and Brown seconded to adjourn this meeting at 5:05 p.m. Motion carried.
Respectfully submitted,
Diane Bushman
Recording Secretary