IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:     Omer Library

Date:       June 10, 2010

Present:  Dan Stock,  Eileen Rudzinski, Phyllis Klender, Karen Strughold, Paul Michalke, Rick Rockwell,  Jerry Brown, Stephanie Olson and Diane Bushman

Absent:  Tara Western

ITEM 1.     CALL TO ORDER

Chairperson Klender called the meeting to order at 4:34 p.m.

Meeting was recessed to tour the Omer Library construction project.

Director Olson introduced new employee Arleen Wood, Community Liaison Librarian to the Board.  Arleen has a ALA/MLIS degree from Wayne State University.  She started work on June 1, 2010.

ITEM 2.     APPROVAL OF THE AGENDA

Rudzinski moved and Stock seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Klender reported that the Friends of the Mary Johnston Memorial Library had their annual library clean-up date.  They are sponsoring a program with true crime author Mardi Link on June 22, 2010 at the Northeast Michigan Arts Council.  Stock reported that the Friends of the Robert J. Parks Library will be having a booksale at Art On the Beach on June 26, 2010.  Strughold handed out bookmarks for the Tawas City Library Friends with the dates of the booksales at the Farmers Market.

ITEM 4.      BOARD COMMENTS

Rockwell noted that the donations of unsold books from the booksales are greatly appreciated by Arenac Opportunities.

ITEM 5.     APPROVAL OF THE MINUTES OF THE MAY 13, 2010 REGULAR MEETING 

Brown moved and Rudzinski seconded approval of the minutes of the May 13, 2010 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Rudzinski moved and Klender seconded approval of the May 31, 2010 Treasurer's Report.    A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Strughold, aye; Klender, aye.   Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Stock moved and Brown seconded ratification of voucher #10-13 dated May 20, 2010 in the amount of $15,729.41 voucher #10-14 dated May 27, 2010 in the amount of $35,904.37,  voucher # 10-15 dated June 10, 2010 in the amount of $14,099.70 and voucher #10-16 dated June 17, 2010 in the amount of $25,372.60.   A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Strughold, aye; Klender, aye.   Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson distributed handouts with information about tax captures and their impact on libraries.  

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT STATUS UPDATES

Director Olson said she is waiting for router make and model information from Merit for the PIA (Program Integrity Assurance) stage of the USF application process.

9B.          ACTIVITIES REPORT ON SPACE PLANNING PROJECT

Director Olson reported that the Plainfield Library has received and installed their shelving units.  The furniture and shelving for AuGres is on order.   She doesn't have an exact date when Tawas City will start their project, but they have been asked to avoid working on it during the upcoming Summer Reading Programs.  The sink has been installed in Oscoda.  Olson said that she will be working on an RFP for Oscoda and AuGres for space planning and signage consultation.

9C.          ADULT PROGRAM IDEAS (WITH REMAINING FUNDS)

Director Olson asked the Board if they had any ideas for adult programs.  She estimates that there will be about $3,500 of the adult programs budget that will not be used by the branch libraries.  Rudzinski suggested a program on meteorology using a meteorologist from a local TV station as the speaker.

ITEM 10. NEW BUSINESS

10A.        OMER CONSTRUCTION PROJECT TOUR

A tour of the Omer construction project was done earlier in the meeting to accommodate the time schedule of the Omer city officials.  The Board was pleased with the additional space that the new facility will give the library.

10B.        WITHDRAWAL FROM MICHICARD PROGRAM

Director Olson said that the District no longer needs to be a participant in the Michicard program.  As of October 1, 2010 Michicard will no longer be reimbursing for lost items or postage and they are presently not providing any promotional materials.  Olson asked the Board to allow the District to formally withdraw from the Michicard program. 

Brown moved and Rockwell seconded to authorize the District Director to complete all forms and processes necessary to allow the District to withdraw from the Michicard program.  Motion carried.

ITEM 11. ITEMS FOR NEXT AGENDA.

Add:  Activities Report on Space Planning

           Tour of Plainfield Township Library  

ITEM 12. ADJOURNMENT

Rudzinski moved and Brown seconded to adjourn this meeting at 5:36 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary