IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: AuGres Community Library
Date: June 11, 2009
Present: Dan Stock, Karen Strughold, Paul Michalke, Rick Rockwell, Jerry Brown, Tara Western, Stephanie Olson and Diane Bushman
Absent: Phyllis Klender and Eileen Rudzinski
ITEM 1. CALL TO ORDER
Chairperson Strughold called the meeting to order at 4:35 p.m.
ITEM 2. APPROVAL OF THE AGENDA
Western moved and Michalke seconded approval of the agenda. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Linda Kauffman and Trish Sanford of the AuGres Community Library were present. Western reported that the Tawas City Library Friends made $515 at their first booksale at the library. They had 91 entries for the Children's Book Week Essay Contest . TCLF will be buying new tables for the library. Booked 4 Lunch will be starting on June 11, 2009 and they will be sponsoring a Quilt Workshop on September 22, 2009 funded with a District adult programs grant. Olson reported that the Friends of the Mary Johnston Memorial Library had their spring library clean-up day. They are planning a booksale during the Standish sidewalk sales. They made about $1,000 on their last booksale. Olson said the Friends of the East Tawas Library are planning a wine tasting program called "Uncork'd and Untap'd on August 1, 2009. She said that they will be working in conjunction with Dr. Jo Studley and the Tawas St. Joseph Hospital volunteers on their "Baby's First Book" program.
ITEM 4. BOARD COMMENTS
Western asked about the length of time that it takes to connect with the Wi-Fi at the branch libraries. Olson replied that it shouldn't take very long. In most cases, problems encountered are the fault of the borrower's hardware or software. Olson said that she would ask the technology coordinator about bypassing the "security problem" screen that appears when a borrower tries to log onto Wi-Fi. Strughold asked if the telescopes for the astronomy program have been received. Olson said that they have been shipped and that we should be receiving them in July. Stock asked if a longer checkout time for CD books could be considered the next the policy manual is reviewed. Olson suggested re-checking out the book if there are no other requests on the item.
ITEM 5. APPROVAL OF THE MINUTES OF THE MAY 14, 2009 REGULAR MEETING
Western moved and Brown seconded approval of the minutes of the May 14, 2009 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Stock asked if the periodical subscriptions are all paid at one time. Olson said that most of the subscriptions are ordered through Popular Subscription Service. This expense is usually paid in September.
Brown moved and Michalke seconded the approval of May 31, 2009 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Western, aye; Strughold, aye; Klender, absent. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Brown moved and Western seconded ratification of voucher #09-15 dated May 28, 2009 in the amount of $22,402.06, voucher #09-16 dated June 11, 2009 in the amount of $14,018.77, and voucher #09-17 dated June 18, 2009 in the amount of $30,479.44. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Western, aye; Strughold, aye; Klender, absent. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Olson reported that 23 people attended the Tom Stanton program in Omer. The turnout was low because the Stanley Cup playoffs were on TV, but the people that attended really enjoyed it. Strughold asked if Lynne Bigelow, Children & Teen Coordinator, had done anything at the schools in previous years to increase attendance at the Summer Reading Programs. Olson said that Bigelow has been visiting schools for several years, but she visited more schools this year. Strughold said that she is very pleased with how the Summer Reading Program has been growing every year.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF AND MELCAT STATUS UPDATES
Director Olson said that the District has not yet made any of the waves for USF funding. She continues to check for updates every Tuesday. Olson said that Horizon is proposing changes that will make it easier for the borrower. Olson, Cargo and Bushman met with Jamie Nielson from Merit last week. Cargo went to the Merit Conference this week. Merit engineers will be contacting us to talk about our connection and broadband usage. They are trying to find ways around the telephone line issue. The best solution is fiber optic, but "last mile" connections would be very expensive. Olson said that Debbie Shauman from MelCat called and said that the District will be forced to create a new I-type to designate what is a CD/audiobook. The Library of Michigan's new guidelines state that in order to borrow AV materials we must lend AV items, thus requiring the new I-type. Olson has contacted VLC to get the new item type set up.
ITEM 10. NEW BUSINESS
10A. APPROVAL OF THE MILLAGE RATE FORM L-4029
Director Olson presented the L-4029 Form-Approval of Millage Rate to the Board for signatures.
Rockwell moved and Western seconded to authorize the Board Chairman and Secretary to sign Form L-4029 with millage information provided by County Equalization, to collect the maximum millage allowable. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Western, aye; Strughold, aye; Klender, absent. Motion carried.
10A. APPROVAL TO SEND SPACE PLANNING RFP
Director Olson presented a proposed Space Planning RFP to the Board. Stock asked about the process of selecting a space planner. Olson said that they would be allowed to submit a paper RFP which would be brought to the Board at the July meeting,. Rockwell asked if she had any prospects to contact. Olson said that there are a few possibilities. She is looking for a consultant that will make space enhancing recommendations to small existing libraries that don't require any major renovations and that can be included in the District's budget to give the units of government more money for specific projects. Olson will be contacting the units of government for permission to do this project in their library.
Rockwell moved and Western seconded to authorize the District Director to send out the Space Planning RFP's, as presented. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Western, aye; Strughold, aye; Klender, absent. Motion carried.
ITEM 11. ITEMS FOR NEXT AGENDA.
Add: Review Space Planning RFP's
ITEM 12. ADJOURNMENT
Western moved and Rockwell seconded to adjourn this meeting at 5:21 p.m. Motion carried.
Respectfully submitted,
Diane Bushman
Recording Secretary