IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Tawas City Library
Date: June 13, 2013
Present: Dan Stock, Phyllis Klender, Karen Strughold, Paul Michalke, Rick Rockwell, Jerry Brown, Sue Kingsbury, Stephanie Olson and Diane Bushman
Absent: Eileen Rudzinski
ITEM 1. CALL TO ORDER
Chairperson Rockwell called the meeting to order at 4:30 p.m.
ITEM 2. APPROVAL OF THE AGENDA
Director Olson requested that Item 9C. Policy Manuals Approval be deleted from the agenda.
Brown moved and Klender seconded approval of the agenda, as amended. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Klender reported that the Friends of the Mary Johnston Memorial Library are getting the library gardens cleaned and new plants and brick edging put in. The Shopping for Hidden Treasures program drew 15 people. There was good feedback from the attendees. The Friends are looking for other fundraising ideas and have discussed selling book bags. Klender handed out copies of the Friends Annual Report. Stock reported that the Friends of the Robert J. Parks Library will be selling books at Art on the Beach on June 29-30th. Kingsbury reported that the Tawas City Library Friends will hold their next booksale on July 13th at the Farmers Market in East Tawas. She said that Marie Girard is the new president of TCLF and that the July meeting has been cancelled.
ITEM 4. BOARD COMMENTS
ITEM 5. APPROVAL OF THE MINUTES OF THE MAY 9, 2013 REGULAR MEETING
Stock moved and Michalke seconded approval of the minutes of the May 9, 2013 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Brown moved and Strughold seconded approval of the May 31, 2013 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Kingsbury, aye; Strughold, aye; Klender, aye. Motion carried.
Olson requested a line item transfer as follows: $400 from Contingency to Gifts and Memorials.
Klender moved and Kingsbury seconded a line item transfer of $400 from Contingency to Gifts and Memorials. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Kingsbury, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Kingsbury moved and Brown seconded ratification of voucher #13-15 dated May 23, 2013 in the amount of $20,966.82, voucher #13-16 dated June 6, 2013 in the amount of $24,170.12, and voucher #13-17 dated June 20, 2013 in the amount of $29,440.05. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Kingsbury, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson reported that the Summer Reading Program starts on June 18th. She showed plastic "hardhats", donated by Diana London and decorated with a Summer Reading logo by Lynne Bigelow and Diane Bushman, that were sent to each branch library to use for promotional purposes. Olson passed around samples of "library shouts" that can be placed in books to draw people to certain books. Olson reported that she received news that State Aid could possibly go up by 18% next year. This would amount to approximately $3,000. Director Olson said that Headquarters will be short-staffed for a little while. The delivery person is off on medical leave, so Olson contracted with a bus driver from Whittemore on a temporary basis. Olson passed around a thank-you note received from Larry VanWagoner, one of the winners of the Branch Trek. Olson said that she will complete the policy manuals and present them to the Board for approval at the July meeting. Rockwell noted that even though May 2013 circulation was down from the previous year, the overall circulation for the year has increased. Olson said that we are trying to find new ways to promote the library. Stock asked how the search for new databases is coming. Olson said that she is waiting to make a decision until next month. She heard that MeL is adding new databases and she wants to see what they do before committing District funds to purchase one or more databases.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF AND MELCAT STATUS UPDATES
Director Olson reported we are not approved for USF funding yet, but she expects to hear something from them soon. She was not notified of approval last year until August. Merit is working on the redundancy issue in Omer. They expect to have it fixed by July. Mel.org has added new sites for business people. Olson reported this to Develop Iosco and they were interested in these sites.
9B. UPDATES ON BRANCH $10,000 PROJECTS AND ADULT PROGRAM GRANTS
Director Olson reported Tawas City has her checkout desk and shelving on order. The total will exceed the $10,000 by about $900, but the Tawas City Library Friends have agreed to pay the difference. Olson said that Tawas City will arrange to have some electrical moved and the District will pay for it. She said that East Tawas is close to spending all of her money. Omer has only $13 left. Rockwell suggested that they should spend the $13 on a new wastebasket for the newly remodeled men's restroom. Olson said that she would suggest it to them.
ITEM 10. NEW BUSINESS
10A. STAFF IN-SERVICE FUNDING
Director Olson discussed funding to support staff in-services. She estimated that quarterly staff meetings and 3 librarian meetings would be about $60 per meeting. Stock suggested a budget of $500 per year. Olson said that this could be included in the Continuing Education budget.
ITEM 11. ITEMS FOR NEXT AGENDA.
Add: Policy Manuals Approval
ITEM 12. ADJOURNMENT
Brown moved and Klender seconded to adjourn this meeting at 5:10 p.m. Motion carried.