IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      Omer Library

Date:       July 10, 2008

Present:   Tara Western, Paul Michalke, Rick Rockwell, Phyllis Klender, Jerry Brown, Eileen Rudzinski, Stephanie Olson and Diane Bushman

Absent:    Karen Strughold and Dan Stock

ITEM 1.     CALL TO ORDER

Vice-Chairperson Michalke called the meeting to order at 4:38 p.m.

ITEM 2.     APPROVAL OF THE AGENDA.

Western moved and Brown seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION

None

ITEM 4.      BOARD COMMENTS

Western reported that the Tawas City Library Friends made $930 at two booksales.  Their next booksale is on July 19, 2008 at the Farmer's Market. The Booked-4-Lunch program is going well.  Klender reported that there were more than 150 people at the 50th Birthday Celebration for the Mary Johnston Memorial Library.  The Orphan Train program will be on July 22, 2008 and their next booksale will be at the Standish sidewalk sales.

ITEM 5.     APPROVAL OF THE MINUTES OF THE JUNE 12, 2008 REGULAR MEETING 

Klender moved and Western seconded approval of the minutes of the June 12, 2008 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Western moved and Brown seconded approval of the June 30, 2008 Treasurer's Report.    A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, absent; Western, aye; Strughold, absent; Klender, aye.   Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Rockwell seconded ratification of voucher #08-18 dated June 26, 2008 in the amount of $19,663.68  voucher #08-19 dated July 10, 2008 in the amount of $15,279.79, and voucher #08-20 dated July 17, 2008 in the amount of $20,620.53.   A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, absent; Western, aye; Strughold, absent; Klender, aye.   Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson reported that she is still working on a pilot program that will help alleviate the heavy loads in delivery.  Olson said that Cargo is making a prototype of a network appliance to put in each branch which would, among other things, make more efficient use of bandwidth and prevent the branches from losing the Internet when the power goes out at Headquarters. Olson passed around a copy of statistics that she compiled that compare the branches in various categories.

ITEM 9.   OLD BUSINESS

9A.        HORIZON, MERIT, USF, AND MELCAT UPDATES.

Director Olson presented a copy of statistics interlibrary loan usage through VLC, OCLC and MelCat.  Olson said that Form 486 for USF is now completed.  The discount received this year through USF will save the District 78% on the cost of Merit Network.

9B.          WHITE PINE LIBRARY COOPERATIVE BOARD APPOINTMENT

Director Olson said that Stock has declined this position.  She has informed the Director of White Pine Library Cooperative that the District will accept the appointment and, unless another Board Member volunteers, Olson will serve on the White Pine Board.  Olson reported that Chippewa District, Pere Marquette and Coleman Libraries have dropped out of White Pine.

ITEM 10. NEW BUSINESS

10A:     L-4029 FORM FOR MILLAGE

Director Olson presented the L-4029 Form-Approval of Millage Rate to the Board for signatures.

Rockwell moved and Rudzinski seconded to authorize the Board Chairman and Secretary to sign Form L-4029 with millage information provided by County Equalization, to collect the maximum millage allowable.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, absent; Western, aye; Strughold, absent; Klender, aye.   Motion carried.

10B:     SCHEDULE BUDGET COMMITTEE MEETINGS (2)

Budget Committee meetings were scheduled for August 14, 2008 prior to the Regular Board Meeting and September 11, 2008 after the Regular Board Meeting.

10C:     TEMPORARY PART-TIME STATUS OF ACCESS SERVICES LIBRARIAN

Director Olson said that because of family health issues, Russ Besancon needs to be in North Carolina.  After reviewing his job description, it was determined by Olson and Besancon that he could complete part of his duties on a remote basis.  These duties would take about 15 hours per week.  Olson agreed to allow him to go to a part-time status for up to three months.  During this time he would not receive paid holidays and his annual and sick leave would be prorated to reflect his 15-hour per week status.  He would not receive the quarterly payout for non-participation in health insurance, however, he has worked enough hours this year to receive his longevity payout in December.  An agreement outlining these terms will be drafted.  Other staff have stepped forward to fill in with his other duties.

Rockwell moved and Western seconded to allow the District Director to place Russell Besancon on temporary part-time status due to family medical issues, as presented.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, absent; Western, aye; Strughold, absent; Klender, aye.   Motion carried.

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes.

ITEM 12. ADJOURNMENT

Brown moved and Western seconded to adjourn this meeting at 5:10 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary