IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

 

Place:      Plainfield Township Library

Date:       July 12, 2012

Present:   Tara Western, Paul Michalke, Dan Stock, Karen Strughold, Phyllis Klender, Jerry Brown, Eileen Rudzinski, Rick Rockwell, Stephanie Olson and Diane Bushman

Absent:    None

 

ITEM 1.     CALL TO ORDER

Chairperson Klender called the meeting to order at 4:31 p.m.

 

ITEM 2.     APPROVAL OF THE AGENDA

Director Olson requested the addition of a Line Item Transfer under Item 6:  Treasurer's Report.

Rudzinski moved and Stock seconded approval of the agenda, as amended.  Motion carried.

 

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Public present were Arenac County Commissioner, Virginia Zygiel; Plainfield Township Supervisor, Fred Lewis; Plainfield Township Librarian, Cheryl Tyler; and Plainfield Township Library substitute, Chris Considine.   Lewis showed the Board the recently poured footings for the new bathrooms for the library.  He said that this will allow the library to be open additional hours outside of regular Township Hall hours.  He thanked the District for contributing funds for the project through their facility improvement grant.   Tyler introduced Considine as her new substitute librarian and a fantastic volunteer.   Stock said that the Friends of the Robert J. Parks Library voted to buy a printer that will be used as a back-up copier.  Olson said that Ed Davis will be having his annual Friends picnic on July 23rd.  Western said that the Tawas City Library Friends made $555 at their May 19th booksale and $913 at the June 30th sale.  She said that Booked 4 Lunch is doing well.  TCLF is donating used books from their bookstore to Bay Park Towers, the Iosco County jail and Standish Hospital Auxiliary as an outreach program.  Klender reported that the Friends of the Mary Johnston Memorial Library cleaned out the shed.  The Friends are getting some local "celebrities" to read to kids at the Arenac County Fair.  They will be having a booksale at the Standish Sidewalk Sales.  Olson said the the MJML Friends will be handing out gently used largeprint books at Senior Days at the fair.  Klender said that more work was done on the landscaping at the library.  Rockwell said that the ash trees near the Standish library need to be removed.  Olson said that she would find out who would be responsible for their removal.  Klender reported that Rebecca Thaddeus, author of "One Amber Bead" will be speaking at Ye Olde Courthouse in Omer on July 18, 2012.

 

ITEM 4.      BOARD COMMENTS

Rudzinski thanked everybody for their sympathy in the passing of her mother.

 

ITEM 5.     APPROVAL OF THE MINUTES OF THE JUNE 14, 2012 REGULAR MEETING 

Zygiel noted that her name was omitted from the minutes.

Brown moved and Michalke seconded approval of the minutes of the June 14, 2012 Regular Meeting, as corrected.  Motion carried.

 

ITEM 6.     TREASURER’S REPORT

Western moved and Rudzinski seconded approval of the June 30, 2012 Treasurer's Report.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

Director Olson requested a line item transfer of $300 from Contingency to Repair & Maintenance: Contractual.

Stock moved and Western seconded approval of a line item transfer in the amount of $300 from Contingency to Repair & Maintenance: Contractual.  A roll call vote was taken as follows: 

 

 

Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

 

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Western seconded ratification of voucher #12-18 dated June 21, 2012 in the amount of $19,386.19, voucher #12-19 dated July 5, 2012 in the amount of $22,852.70, and voucher #12-20 dated July 19, 2012 in the amount of $23,832.05.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

 

ITEM 8.      DIRECTOR’S REPORT

Director Olson said that Rockwell just handed her a check for Arenac County penal fines covering the period from January 1, 2012 through June 30, 2012.  She said that there would not be a Children and Teen Services Report this month.  The Children and Teens Services Coordinator's August report covers two months to include all of the Summer Reading Program.  Rudzinski asked how her meeting with the Tawas City Council went.  Olson said that it went very well.  The Council were very nice and supportive of the library.  She said that the City Manager expressed his appreciation to the District for the funding that has supported the many improvements at the library.  Director Olson said that her presentation to the Oscoda Township Board of Trustees also went well.  They had nice things to say about the Children's programming.  Olson said that Arleen Wood, Community Liaison Librarian, has had the opportunity to speak about library services to two community groups. 

 

ITEM 9.   OLD BUSINESS

9A.        HORIZON, MERIT, USF, AND MELCAT UPDATES 

Director Olson said that the auditor for USF contacted her with questions.  Olson sent her an attachment that was included in the original application and is waiting for their response.  Olson has been contacted about the PO's necessary to connect Omer to their fiber project.  She reminded Merit that they needed to contact herself or John Cargo, instead of the branch libraries, about this project.

 

9B.       UPDATE ON BRANCH $10,000 PROJECTS 

Director Olson said that there have been no new project completions.  She said that the book carts ordered for Omer arrived badly damaged.  Bushman arranged for replacement carts, which arrived in good condition.  East Tawas' indoor book return also arrived damaged.  That issue has been resolved satisfactorily.

 

9C.       REVIEW IDEAS FOR PUBLIC RELATIONS

Director Olson said that we have received some "Share Your Library Story" responses.  She said that the Standish Friends received a nice letter and generous donation from a family that came up for vacation and were able to use the public computers.  Klender showed a sample of a placemat at a local restaurant that said "It's a whole new world @ your library".   Olson said that she has seen placemats like that before and was considering using them in some of the local restaurants.  Lewis gave Olson the name of the person to contact to place an ad in the Balloon Festival brochure.  Considine asked about signs promoting the millage.  Olson said that the District is not allowed to use public funds to campaign.  She said that local individuals or groups were allowed to post signs using their own money.  Olson said that she brought information from the election law that pertained to campaigning regulations.

 

9D.       SURPLUS SALE UPDATE   

Olson said that she now has the information she needed to compile a list of items to be sold.  She plans to have everything completed before the next Board meeting.

 

ITEM 10. NEW BUSINESS

10A:      SCHEDULE BUDGET COMMITTEE MEETING

A Budget Committee meeting was scheduled for Thursday, August 9, 2012 at 3:30 pm at the Mary Johnston Memorial Library in Standish.

 

ITEM 11. ITEMS FOR NEXT AGENDA.

Add:  Election Results

          

ITEM 12. ADJOURNMENT

Western moved and Brown seconded to adjourn the meeting at 5:13 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Diane Bushman

Recording Secretary