IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Whittemore Library
Date: July 14, 2011
Present: Tara Western, Paul Michalke, Dan Stock, Karen Strughold, Phyllis Klender, Jerry Brown, Eileen Rudzinski, Stephanie Olson and Diane Bushman
Absent: Rick Rockwell
ITEM 1. CALL TO ORDER
Chairperson Klender called the meeting to order at 4:34 p.m.
ITEM 2. APPROVAL OF THE AGENDA
Rudzinski moved and Western seconded approval of the agenda. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Rudzinski reported that the Friends of the Plainfield Township Library will be having a booksale on August 24th & 25th from 9:00 to 4:00 and August 26th from 9:00 to 12:00 at the Plainfield Township Hall. Western reported that the Tawas City Library Friends made $470 at their June booksale. They will be having a booksale at the East Tawas Farmers Market on August 13th. She said that there were 55 children at Booked4Lunch today. TCLF will be doing the upkeep on the garden by the library with the help of a member of the Master Gardeners. Olson reported that Ed Davis will be hosting his annual cookout for members of the Friends of the Robert J. Parks Library. Klender distributed information about the "Doc Fletcher Paddling Across Michigan" program that will be at the Ye Olde Courthouse in Omer on August 4, 2011 at 7:00 p.m. She said that the Casino workers donated $370 to the Friends of the Mary Johnston Memorial Library. They will be having a booksale at the Standish Sidewalk Sale Days on August 13, 2011. Klender said that the Friends have ordered matching t-shirts with their logo on them. The Friends and MJML staff will be supporting VIP readings at the Arenac County Fair.
ITEM 4. BOARD COMMENTS
ITEM 5. APPROVAL OF THE MINUTES OF THE JUNE 9, 2011 REGULAR MEETING
Western moved and Michalke seconded approval of the minutes of the June 9, 2011 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Stock moved and Western seconded approval of the June 30, 2011 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, absent; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
Director Olson requested a line item transfer of $2,000 from Capital Outlay-Furniture to Contractual Services.
Brown moved and Rudzinski seconded approval of a line item transfer in the amount of $2,000 from Capital Outlay-Furniture to Contractual Services. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, absent; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Western moved and Brown seconded ratification of voucher #11-18 dated June 23, 2011 in the amount of $31,578.65, voucher #11-19 dated July 7, 2011 in the amount of $21,139.98, and voucher #11-20 dated July 21, 2011 in the amount of $27,929.80. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, absent; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson noted that the Circulation Report now includes statistics on circulation of Overdrive materials. Olson said that the District placed an ad in the Arenac County Fair booklet, however they printed a one-eighth page ad instead of the one-quarter page that was requested and paid for. They were contacted about this matter and said that they would refund $20 for the error. Director Olson passed around a book of Iosco County Library minutes from 1946-1955 that were found in old records at Headquarters. She said that there were old annual reports and other interesting documents found in the box, too. Klender complimented Arleen Wood on her report on the Jaimy Gordon program.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF, AND MELCAT UPDATES
Director Olson said that Horizon is working on a bug-fix that only effects cataloging. She said that she and John Cargo had a meeting with Merit representatives that are actively working on a public relations campaign to promote the fiber project to people that are not technology knowledgeable. Olson said that Merit is going to recost this project because the first estimate did not show the savings to the District that was originally indicated by Merit. Director Olson reported that the District has been approved for USF discounts of 83% which amounts to a $90,000 savings. Olson said that Mel.org will not be renewing their First Search contract with OCLC. She said that OCLC is hosting a webinar to explain the repercussions for all of the non-OCLC libraries.
9B. UPDATE ON BRANCH $10,000 PROJECTS
Director Olson reported that shelving is on order for Whittemore and Tawas City. Plainfield has chairs for the public use computers and a drop box cart on order. AuGres has received her furniture and will be working on their signage project next. Olson will be meeting with Hilde Carruthers at Standish to finalize their painting and flooring project. They didn't want to start until after Summer Reading was done. Oscoda is complete. Omer will be purchasing a Walker Display System then, if they have any remaining funds, soft furniture for the meeting room. East Tawas has not yet contacted Director Olson about purchases with the $10,000.
ITEM 10. NEW BUSINESS
10A: SCHEDULE AD HOC PUBLIC RELATIONS COMMITTEE MEETING FOR AUGUST 11 AT 3:30 PM
A meeting of the Ad Hoc Public Relations Committee was scheduled for Thursday, August 11, 2011 at 3:30 p.m. at the Omer Library.
10B. SCHEDULE BUDGET COMMITTEE MEETING FOR EARLY AUGUST
A Budget Committee meeting was scheduled for Tuesday, August 2, 2011 at 11:00 a.m. at the AuGres Community Library.
ITEM 11. ITEMS FOR NEXT AGENDA.
Add: Update on Branch $10,000 Projects
ITEM 12. ADJOURNMENT
Western moved and Rudzinski seconded to adjourn the meeting at 5:20 p.m. Motion carried.