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IOSCO-ARENAC DISTRICT LIBRARY MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Iosco-Arenac District Library Administrative Headquarters Date: July 8, 2010 Present: Tara Western, Paul Michalke, Dan Stock, Rick Rockwell, Phyllis Klender, Jerry Brown, Eileen Rudzinski, Stephanie Olson and Diane Bushman Absent: Karen Strughold
ITEM 1. CALL TO ORDER Chairperson Klender called the meeting to order at 4:32 p.m.
ITEM 2. APPROVAL OF THE AGENDA Add: 10C. Change Date of November 2010 Meeting Western moved and Rudzinski seconded approval of the agenda, as amended. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS Stock reported that the Friends of the Robert J. Parks Library will be having a meeting on July 13, 2010. Western reported that the Tawas City Library Friends had two booksales that raised a total of $1,260. She said that the renovations to the Tawas City Library are progressing. She said that the Booked4Lunch program is doing very well. They are giving away new books purchased with funds from the Quota Club and Great Lakes Insurance Agency. They bought plexiglass to cover the library tables to help protect them. Their next book sale is on July 17th. Klender reported that the Friends of the Mary Johnston Memorial Library had 34 people at their Mardi Link program. Olson reported that the Friends of the Whittemore Library are working on a project to re-side the library. They have plans to install an in-wall drop box. They were disappointed with results their first 4th of July weekend book/bake sale but hope for better results next year.
ITEM 4. BOARD COMMENTS Brown asked if there is any way to get a report on how many of our new books never get checked out. Olson said that it can be done on a title by title basis and we can get a report on the items that haven't circulated for the previous three years. She said that she will see if she can get a circulation report on new items only. Western said that Olson has a meeting with Ron Leslie, East Tawas City Manager and Luann Elvey, East Tawas Branch Librarian on July 27, 2010.
ITEM 5. APPROVAL OF THE MINUTES OF THE JUNE 10, 2010 REGULAR MEETING Rudzinski moved and Michalke seconded approval of the minutes of the June 10, 2010 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT Rockwell asked why the Arenac County penal fines are getting closer to the amount received from Iosco County, when the population of Iosco County is substantially higher than Arenac County. Olson said that it is her understanding that there is a lot more plea bargaining in Iosco County. Klender asked when the large disbursement for periodicals goes out. Olson replied that it is in September or October. Brown moved and Western seconded approval of the June 30, 2010 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, absent; Klender, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS Brown moved and Stock seconded ratification of voucher #10-17 dated June 24, 2010 in the amount of $26,056.47, voucher #10-18 dated July 8, 2010 in the amount of $16,639.29, and voucher #10-19 dated July 15, 2010 in the amount of $19,837.19. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, absent; Klender, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT Rudzinski asked about how moving the shelving units in the Standish Library will effect the carpeting. Olson said that, according to Tim's Cabinets, the shelving units that are going to be moved have carpeting under them so there will not be holes in the carpet after the shelves are moved. Klender asked if there were bids for the electrical project for the Standish Branch. Olson said that the job was given to Joe's Electric because they are the contractor who previously worked on the electrical in Standish. Some of the current project involves areas they worked on in the past, so they are knowledgeable of the layout. In addition, they are the electrical contractor that is certified under the Consumers Energy rebate program which was a consideration at that time. Director Olson passed around pictures of Hilde Carruthers, Standish Branch Librarian, with a boa constrictor at the R.E.P.T.I.L.E., Inc. Summer Reading Program.
ITEM 9. OLD BUSINESS 9A. HORIZON, MERIT, USF, AND MELCAT UPDATES Director Olson reported that on Monday they will be making an offer for a new VLC director. She said that for Merit she needs to compile a list of potential non-profit partners for the fiber project up the US-23 corridor. Merit is supposed to get her pricing for budget and strategic planning purposes. Olson has given them possible sites for community meetings to educate the public about the fiber project. Other sites suggested by the Board were the Whitney Township Hall, Arenac County Circuit Court room and the Omer Senior Citizen Center. Director Olson said that she received verification from USF that the District is funded. The circuits are ordered and she will be completing the 486 form in August. Olson reported that MelCat usage is at an all-time high. She said that Arleen Wood, the new Community Liaison Librarian is now doing the day-to-day MelCat processing.
9B. ACTIVITIES REPORT ON SPACE PLANNING PROJECT Director Olson said that the furniture and shelving for AuGres will be arriving this week and the Tawas City shelving is on order. Olson will be meeting on Tuesday with Diana London in Oscoda to discuss the RFP for the extensive space plan and signage study. This will also include AuGres. She has a meeting with Ron Leslie and Luann Elvey on July 27th to discuss the East Tawas plans. She has sent a recommended layout plan for the Omer library to Robin Berry and Al Thompson. She told them that the District will pay for a computer cabinet, the necessary cabling for the computers, and some of the furnishings for the new space. However, she did inform them that all purchases have to be made prior to December 31, 2010. Olson will be calling Space, Inc. for a proposal for Whittemore based on the furnishings she and the Branch Librarian have chosen. Plainfield received and installed their new shelving units. For Standish, Tim's Cabinets has submitted a bid for the moving of old shelving and the building of additional shelving and computer carrels, not to exceed $8,840. Michalke moved and Rockwell seconded to accept the proposal from Tim's Cabinets not to exceed $8,840, as submitted. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, absent; Klender, aye. Motion carried.
ITEM 10. NEW BUSINESS 10A: POSSIBLE REPORT FROM STRATEGIC PLANNING COMMITTEE Director Olson reported the Strategic Planning Committee made preliminary revisions to the current plan including the addition of beginning the millage education process and using the District delivery vehicle in local parades. Klender suggested that maybe some of the friends groups could help with the parades.
10B. SCHEDULE BUDGET COMMITTEE MEETING A Budget Committee meeting was scheduled for August 12, 2010 at 2:30 p.m. at the Robert J. Parks Library in Oscoda.
10C. DATE CHANGE FOR NOVEMBER BOARD MEETING Due to a conflict with the Michigan Library Association Annual Conference, Olson requested that the November Board meeting be postponed until November 18, 2010 at 4:30 pm. Rudzinski moved and Western seconded to change the date of the Regular Board meeting from November 11, 2010 to November 18, 2010 at 4:30 pm at the Administrative Headquarters. Motion carried.
ITEM 11. ITEMS FOR NEXT AGENDA. Add: Strategic Planning Committee Report; Space Planning Report; Possible Budget Committee Report; and Possible Draft of Form L-4029.
ITEM 12. ADJOURNMENT Western moved and Rudzinski seconded to adjourn the meeting at 5:20 p.m. Motion carried.
Respectfully submitted,
Diane Bushman Recording Secretary |