IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      Tawas City Library

Date:       July 9, 2009

Present:   Tara Western, Paul Michalke, Dan Stock, Rick Rockwell, Phyllis Klender, Jerry Brown, Eileen Rudzinski, Stephanie Olson and Diane Bushman

Absent:    Karen Strughold

ITEM 1.     CALL TO ORDER

Vice-Chairperson Michalke called the meeting to order at 4:33 p.m.

ITEM 2.     APPROVAL OF THE AGENDA.

Brown moved and Stock seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Lynne Bigelow, Children & Teen Services Coordinator was present.  Western reported that the Tawas City Library Friends purchased the new tables and chairs.  She said that 39 children attended their first Booked4Lunch program.  They want to expand the booksale room and their next Farmer's Market booksale is on July 25, 2009.  Klender passed around pictures from the Tom Stanton program in Omer.  She said that they will be having another Ric Mixter program this fall.  The Friends of the Mary Johnston Memorial Library had a clean-up day.  They will be having a booksale at the sidewalk sale in Standish on August 8, 2009.  Olson reported that Whittemore made about $180 on the book/bake sale.  They will be doing a pen sale and will have their next booksale on August 8, 2008.

ITEM 4.      BOARD COMMENTS

Rudzinski commented on how nice the Tawas City Library looks with the extra space acquired by the removal of the old council tables.

ITEM 5.     APPROVAL OF THE MINUTES OF THE JUNE 11, 2009 REGULAR MEETING 

Stock moved and Klender seconded approval of the minutes of the June 11, 2009 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Western moved and Brown seconded approval of the June 30, 2009 Treasurer's Report.    A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, absent; Klender, aye.   Motion carried.

Rockwell moved and Rudzinski seconded approval of a line item transfer in the amount of $800 from Contingency to Children's Programs Expense.    A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, absent; Klender, aye.   Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Western seconded ratification of voucher #09-18 dated June 25, 2009 in the amount of $18,371.60  voucher #09-19 dated July 9, 2009 in the amount of $15,851.87, and voucher #09-20 dated July 16, 2009 in the amount of $19,030.81.   A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, absent; Klender, aye.   Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson pointed out the increase in circulation, especially in the children's book area.  Stock asked for a previous year year-to-date column on the Circulation Report.  Bushman said that she would add it to the report.  Olson said that according to the latest information she has received, the second 2009 State Aid check will be 4% less than the first one and that in 2010 it will be $.50 per capita rather than $.67 per capita.

ITEM 9.   OLD BUSINESS

9A.        HORIZON, MERIT, USF, AND MELCAT UPDATES.

Director Olson reported that she has received the letter from USF approving the District for discounts.  She now has to file Form 486.  Olson said that ILMS, the Federal overseer of LSTA funding, requires the State to provide a certain amount of money to libraries before they qualify for LSTA funding approved by the Federal government.  Current reports confirm that for 2009-2010, LSTA funding will stay in place to fund the State programs including Mel delivery, Mel databases, MelCat and three staff people for the Library of Michigan.  There will be no competitive grant program.

ITEM 10. NEW BUSINESS

10A:     SCHEDULE BUDGET COMMITTEE MEETINGS

A Budget Committee meeting was scheduled for August 13, 2009 at 3:00 p.m. at the Whittemore Library, prior to the Regular Board Meeting.

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes.

ITEM 12. ADJOURNMENT

Western moved and Rudzinski seconded to adjourn this meeting at 5:01 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary