IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      Plainfield Township Library

Date:       August 14, 2008

Present:  Dan Stock, Eileen Rudzinski, Tara Western, Paul Michalke, Rick Rockwell, Jerry Brown, Karen Strughold,  Phyllis Klender, Stephanie Olson and Diane Bushman

Absent:  None

ITEM 1.     CALL TO ORDER

Chairperson Strughold called the meeting to order at 4:51p.m.

ITEM 2.     APPROVAL OF THE AGENDA.

Brown moved and Western  seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Cheryl Tyler, Plainfield Township Librarian was present.  Western reported that the Tawas City Library Friends book sale at the Farmers Market went well.  The next one will be on August 23, 2008.  They have plans to buy a hand truck, replace a light and clean carpets and upholstery.  Klender reported that the Friends of the Mary Johnston Memorial Library booksale at the sidewalk sales was rained out.  They have another Ric Mixter program entitled "Valley Girls" on September 11, 2008.

ITEM 4.      BOARD COMMENTS

Rudzinski requested that when a committee meeting runs over, that the Board meeting start on time and the committee finishes their business after the Board meeting.

ITEM 5.     APPROVAL OF THE MINUTES OF THE JULY 10, 2008 REGULAR MEETING

Rudzinski noted that her name was left off of the "present" list in the minutes.

Western moved and Michalke seconded approval of the minutes of the July 10, 2008 Regular Meeting, as corrected.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Brown moved and Michalke seconded approval the July 31, 2008 Treasurer's Report.   A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Rockwell seconded approval of  voucher #08-21 dated July 24,  2008 in the amount of $17,337.06,  voucher #08-22 dated August 7, 2008 in the amount of $17,916.15 and voucher #08-23 dated August 21, 2008 in the amount of $24,683.01.   A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson unveiled the PowerPoint presentation showing the services offered by our library.  The Board was very impressed with the attendance at  the 2008 Summer Reading Program and complimented Lynne Bigelow on the great job that she did on it.  Rudzinski asked about the results of Olson's meeting with the Omer City Council.  Olson said that went very well.  She emphasized to the City Council that the revenue sharing funds from  millage are for library purposes only and cannot be used to demolish the current City Hall.  She was pleased that Stock and Klender also attended.  Rudzinski asked about Olson's upcoming meeting with the Standish City Council.  Olson said that she will be meeting with them on August 18th to give them an update on the District and to request a contribution larger than $1,000.

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT UPDATES  

Olson said that there is nothing to report at this time.

9B.         WHITE PINE LIBRARY COOPERATIVE BOARD APPOINTMENT

Olson presented a form to be signed by the Board Chairperson authorizing her appointment to the White Pine Library Cooperative Board of Trustees.

Stock moved and Klender seconded  the appointment of Director Stephanie Olson to the White Pine Library Cooperative Board of Trustees for a four-year term beginning in October 2008  Motion carried.

On behalf of the Board, Strughold thanked Stock for serving on the White Pine Board for the last four years.

ITEM 10. NEW BUSINESS

10A:      SCHEDULE POLICY COMMITTEE MEETINGS (2)

Policy Committee meetings were scheduled for October 9, 2008 and November 13, 2008.  Both meetings will be at 3:30 pm at Administrative Headquarters before the Regular Board Meetings.

Olson requested that the Budget Committee meeting scheduled for September 11, 2008 be held at 3:30 at Administrative Headquarters before the Regular Board Meeting.  It was approved by the Budget Committee members.

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes.  

ITEM 12. ADJOURNMENT

Brown moved and Michalke seconded to adjourn the meeting at 5:25 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary