IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

 

Place:     AuGres Community Library

Date:      August 8, 2013

Present:  Paul Michalke, Jerry Brown, Karen Strughold,  Phyllis Klender, Eileen Rudzinski, Rick Rockwell, Stephanie Olson and Diane Bushman

Absent:   Dan Stock and Sue Kingsbury

 

ITEM 1.     CALL TO ORDER

Chairperson Rockwell called the meeting to order at 4:35 p.m.

 

ITEM 2.     APPROVAL OF THE AGENDA.

Brown moved and Michalke seconded approval of the agenda.  Motion carried.

 

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

None.

 

ITEM 4.      BOARD COMMENTS

None.

 

ITEM 5.     APPROVAL OF THE MINUTES OF THE JULY 11, 2013 REGULAR MEETING

Rudzinski moved and Klender seconded approval of the minutes of the July 11, 2013 Regular Meeting.  Motion carried.

 

ITEM 6.     TREASURER’S REPORT

Rudzinski moved and Michalke seconded approval of the July 31, 2013 Treasurer's Report.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, absent; Kingsbury, absent; Strughold, aye; Klender, aye.  Motion carried.

 

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Strughold seconded approval of voucher #13-21 dated July 18, 2013 in the amount of $13,771.71, voucher #13-22 dated August 1, 2013 in the amount of $15,241.45 and voucher #13-23 dated August 15, 2013 in the amount of $22,880.01.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, absent; Kingsbury, absent; Strughold, aye; Klender, aye.  Motion carried.

 

ITEM 8.      DIRECTOR’S REPORT

Director Olson noted that the statistical reports were handed out including a snapshot report on wireless usage in the last six months.    Rudzinski said that, even though the Summer Reading numbers were down a little, she thought that Lynne Bigelow did a great job with the program.  Olson said that there are a lot of factors that can impact these number including declining population and transportation issues.  Olson said that Bigelow is investigating a variety of options.

 

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT UPDATES  

Director Olson reported that Horizon passwords were changed yesterday.  She said that Merit has been experiencing occasional power issues, but they are working at fixing the problems.   Director Olson reported that there is still no word from USF on their funding.  She said that USF started with education facilities and are just beginning the public libraries.   She said that Arleen Wood will be attending MelCat Users Day in November.

 

9B.          BRANCH $10,000 PROJECTS AND ADULT PROGRAM GRANTS

Director Olson reported that the adult programs are doing well.  She is especially pleased with the numbers and variety of attendees at the Omer programs.  She said that the next program entitled "A 1,000 Great Lakes Walk" is scheduled for this Saturday evening above the Brew Krew in East Tawas.  Director Olson said that she is currently working on the $10,000 project for Standish.  The plan is to fix the alarm system and install surveillance cameras.  She would like to work on the rail fence, if the dead trees are removed in time.  She said that the Tawas City project has been completed. 

 

9C.          POLICY MANUALS PRESENTATION

Director Olson presented the completed Policy Manual and Personnel Policy Manual to the Board.

 

ITEM 10. NEW BUSINESS

10A:     BUDGET COMMITTEE REPORT

Director Olson reported that she presented the 2013 Adjusted Budget and 2014 Budget and wage proposal to the Budget Committee.  The committee will review the information and contact Olson with any questions or comments.  Barring any unforeseen circumstances, the same budget will be presented at the Public Hearing in September.

 

10B:     SCHEDULE PUBLIC HEARING FOR SEPTEMBER 12, 2013 TO INCLUDE APPROVAL OF THE L-4029

Director Olson proposed that a Public Hearing date be set for September 12, 2013 at 4:30 pm at District Headquarters.

Michalke moved and Klender seconded to hold the Public Hearing for the millage rate (L-4029) and 2014 Budget on September 12, 2013 at 4:30 pm at the Iosco-Arenac District Library Administrative Headquarters.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, absent; Kingsbury, absent; Strughold, aye; Klender, aye.  Motion carried.

 

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes

 

ITEM 12. ADJOURNMENT

Rudzinski moved and Brown seconded to adjourn the meeting at 5:28 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Diane Bushman

Recording Secretary