IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       September 10, 2009

Present:  Dan Stock, Jerry Brown, Rick Rockwell, Paul Michalke, Tara Western, Eileen Rudzinski (arrived 4:45), Karen Strughold, Phyllis Klender, Stephanie Olson and Diane Bushman

Absent:  None

ITEM 1.     CALL TO ORDER

Chairman Strughold called the meeting to order at 4:37 p.m.

ITEM 2.     APPROVAL OF THE AGENDA.

Brown moved and Rockwell seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Klender reported that the Friends of the Mary Johnston Memorial Library will be having an all-day genealogy workshop on September 19, 2009.  They are having a drawing for Library Card Sign-up Month.  They were able to find a bike rack for the library at a reasonable cost.  Western reported that the Tawas City Library Friends are also giving away prizes for the Library Card Sign-up Month.  They will be having a quilting workshop on September 22, 2009.  Some of their members will be participating in Tip Night at Big Boy to help raise funds to purchase books to give away at Booked 4 Lunch  They will be having a book sale on October 3, 2009.  They made $376 at their last booksale.  The Tawas City Library Friends have been discussing their mission.  Stock said that the Huron Shore Genealogical Society will be having a program on October 3, 2009.

ITEM 4.      BOARD COMMENTS

Western commented that she had met the space planners.  She said that they were very nice and knowledgeable and she was impressed with the ideas that they had suggested.

ITEM 5.     APPROVAL OF THE MINUTES OF THE AUGUST 13, 2009 REGULAR MEETING 

Stock moved and Michalke seconded approval of the minutes of the August 13, 2009 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Michalke moved and Western seconded approval of the August 31, 2009 Treasurer's Report.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye.  Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Klender seconded ratification of voucher #09-24 dated August 20, 2009 in the amount of $19,769.16, voucher #09-25 dated September 3, 2009 in the amount of $13,597.30 and voucher #09-26 dated September 17, 2009 in the amount of $99,410.36.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye.  Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson reported that the new thermal receipt printers have been deployed at the branches and that the librarians are very happy with them.  The old printers will be stored at the branches to be used as backups, if needed.  She said that there are still a few issues with the new Horizon software update that are being worked through with VLC.  Olson reported that today was the rally in Lansing protesting Governor Granholm's executive order dissolving the Library of Michigan.  She said that she would have liked to have been there, but scheduling conflicts prevented it.  There was a good turnout and she suggested that the Board view the pictures on Flickr.   Olson passed around a copy of the letter sent to Michigan legislators expressing her concerns about the executive order.  Stock said that the Governor came out with a revised executive order and Olson said that she has not been able to get a copy of it yet. 

ITEM 9.   OLD BUSINESS

9A.         HORIZON, MERIT, USF and MELCAT UPDATES  

Director Olson said that she received a thank you note from Merit for her letter of support.   She said that she will be rebidding the Internet service after September 15, 2009.  Olson said that she has been having some problems with MelCat's DCB server.  It will not provide some needed reports.  It is also not distributing the requests evenly between member library systems.  She said that the District is getting a lot more requests that some other MelCat libraries.  When contacted, the people at MelCat said that they are working to resolve these problems. 

9B.          SEPTEMBER 2009 MILLAGE DISTRIBUTION

Director Olson pointed out that the last millage distribution for 2009 will be going out to the units of governments, as shown on the bill listing of September 17, 2009.  She noted that the District had received the final large distribution for 2009 from Arenac County.

ITEM 10. NEW BUSINESS

10A:      SET PUBLIC HEARING DATE AND TIME

Director Olson proposed that a Public Hearing date be set for October 8, 2009 at 4:30 pm.

Rockwell moved and Rudzinski seconded to hold the Public Hearing for 2010 Budget on October 8, 2009 at 4:30 p.m at the Iosco-Arenac District Library Administrative Headquarters.  Motion carried.

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes.

ITEM 12. ADJOURNMENT

Brown moved and Western seconded to adjourn this meeting at 5:08 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary