IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Iosco-Arenac District Library Administrative Headquarters
Date: September 11, 2008
Present: Dan Stock, Jerry Brown, Rick Rockwell (arrived 4:55), Tara Western, Eileen Rudzinski, Karen Strughold, Phyllis Klender, Stephanie Olson and Diane Bushman
Absent: Paul Michalke
ITEM 1. CALL TO ORDER
Chairman Strughold called the meeting to order at 4:34 p.m.
ITEM 2. APPROVAL OF THE AGENDA.
Add: 10E: Request for Part-time Staff Person
Rudzinski moved and Stock seconded approval of the agenda, as amended. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Klender reported that the Friends of the Mary Johnston Memorial Library will be having a booksale at the Knights of Columbus. The "Valley Girls" program will be on September 11, 2008 and there will be a program on genealogy on October 8, 2008. Western reported that the Tawas City Library Friends have finalized the dates for their grant-funded writing programs as October 18 and December 6, 2008. She said that their last booksale at the Farmer's Market made about $500. Rudzinski said the the Friends of the Plainfield Township Library are planning a program on the Edmund Fitzgerald in October. Olson reported that the Whittemore Friends group has an attorney that is willing to help them with their non-profit paperwork on a pro-bono basis. She said that the booksale at Wal-Mart netted them about $430.
ITEM 4. BOARD COMMENTS
Stock said that he will be doing a presentation for the Mid Michigan Library League on organizing and maintaining library friends groups on September 23, 2008 in Cadillac.
ITEM 5. APPROVAL OF THE MINUTES OF THE AUGUST 14, 2008 REGULAR MEETING
Rudzinski moved and Klender seconded approval of the minutes of the August 14, 2008 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Stock moved and Western seconded approval of the August 31, 2008 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, absent; Rockwell, absent; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Brown moved and Klender seconded ratification of voucher #08-24 dated August 21, 2008 in the amount of $13,455.14, voucher #08-25 dated September 4, 2008 in the amount of $18,510.31 and voucher #08-26 dated September 18, 2008 in the amount of $63,118.40. A roll call vote was taken as follows: Brown, aye; Michalke, absent; Rockwell, absent; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson reported that she will be attending an Arts and Culture in Economic Development workshop on September 23, 2008. Klender asked who determines which branch gets to keep a rotating book. Olson replied that it is totally random. Director Olson said that it was agreed upon at the recent Librarian's meeting that if a patron is not finished with a book when it comes due, they may immediately check it out again as long as there are no requests on it and all fines are paid. Western asked if there have been any suggestions for the Tribal Grant. Olson answered that it was suggested that Standish could use a new bike rack and new fencing around the ditch next to the parking lot. Klender said that the husband of one of the Standish librarians is working up the cost of new fencing.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF and MELCAT UPDATES
Director Olson said that there is nothing new to report.
9B. SEPTEMBER 2008 MILLAGE DISTRIBUTION
Director Olson pointed out that the last millage distribution for 2008 will be going out to the units of governments, as shown on the bill listing of September 18, 2008.
Stock moved and Western seconded approval of the disbursement of millage funds to the seven branch units of government as listed on the bill listing of September 18, 2008 and for Standish which remains District managed. A roll call vote was taken as follows: Brown, aye; Michalke, absent; Rockwell, absent; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
ITEM 10. NEW BUSINESS
10A: BUDGET DRAFT (FOR REVIEW ONLY)
Director Olson presented a draft of the 2009 Budget with notes for Board review. She asked that any comments or questions be addressed to her before October 1, 2008.
10B: SET PUBLIC HEARING DATE
Director Olson proposed that a Public Hearing Date be set for October 9, 2008 at 4:30 pm.
Western moved and Rudzinski seconded to hold the Public Hearing for 2008 Budget on October 9, 2008 at 4:30 p.m. Motion carried.
10C. ADULT PROGRAM GRANT APPLICATION-DRAFT FOR 2009 PROGRAMS
Olson presented a draft of a revised Adult Program Grant Application. She noted the following changes: Programs must be single day events; and the primary contact/coordinator must submit copies of their advertising with the grant summary/evaluation. Rockwell suggested that the wording involving payment of expenses not identified in the grant be changed from "... approved by the Iosco-Arenac District Library Board before payment is made (the Board has..." to ".. approved by the Iosco-Arenac District Library before payment is made (the District has...".
Rockwell moved and Brown seconded to approve the revised Adult Program Application, as amended. Motion carried.
10D. TRIBAL GRANT MEMORANDUM OF UNDERSTANDING
Director Olson asked Chairman Strughold if she could sign a Memorandum of Understanding for the Tribal Grant application, if required. Strughold said that she would. Rockwell suggested that a possible Tribal Grant application might be to digitize copies of the Arenac County Independent. Olson said that it's too late to get pricing for the current round of grants but she would look into it for future rounds.
10E. REQUEST FOR PART-TIME STAFF PERSON
Director Olson requested approval to hire a part-time delivery person for 16 hours per week at the starting rate of $8.00 per hour with an increase to $8.25 per hour after a 6-month probationary period. Because of the large increase in the volume of books being distributed, delivery has become too physically demanding for the current delivery person. Olson noted that because of this same increase in materials, the position of processing clerk, which is currently a 24-hour position, could easily be increased to a 40-hour position.
Rudzinski moved and Brown seconded approved hiring a part-time delivery person for 16 hours per week at the starting rate of $8.00 per hour with an increase to $8.25 per hour after a 6-month probationary period . A roll call vote was taken as follows: Brown, aye; Michalke, absent; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
ITEM 11. ITEMS FOR NEXT AGENDA.
None
ITEM 12. ADJOURNMENT
Rudzinski moved and Western seconded to adjourn this meeting at 5:34 p.m. Motion carried.
Respectfully submitted,
Diane Bushman
Recording Secretary