IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Iosco-Arenac District Library Administrative Headquarters
Date: September 12, 2013
Present: Dan Stock, Rick Rockwell, Paul Michalke, Sue Kingsbury , Eileen Rudzinski, Phyllis Klender, Jerry Brown, Stephanie Olson and Diane Bushman
Absent: Karen Strughold
ITEM 1. CALL TO ORDER
Chairperson Rockwell called the meeting to order and opened the Public Hearing on Budget Drafts and L-4029 at 4:30 p.m.
ITEM 2. APPROVAL OF THE AGENDA.
Rudzinski moved and Klender seconded approval of the agenda. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
No public present. Rockwell noted that the L-4029 has been prepared for both counties and reflects what is required for the budget. Chairperson Rockwell closed the Public Hearing on Budget Drafts and L-4029 at 4:32.
Klender reported that the Friends of the Mary Johnston Memorial Library will be giving away five $20 gift cards for Library Card Signup Month to winners in a random drawing. Their next booksale will be on October 12th. Reading with Paws will be on Wednesdays in October. They will be ordering book bags with the library name to sell as a fundraiser. Klender said that the Friends have made almost $50 in their Blind Date with a Book sale.
ITEM 4. BOARD COMMENTS
Rudzinski said that she will be resigning from the Board as of the end of the October meeting. She has accepted a job in Traverse City and will be moving. Stock said that the Huron Shores Geneology Society will presenting a program similar to "Who Do You Think You Are" for Kevin Allen on September 20th (RSVP only). They hope to do more of these programs using other local personalities in the future. Klender said that she approached Mrs. Korth, author of "A Point to Remember" about printing more copies of her book. The Arenac County Historical Society was given permission by Mrs. Korth and her family to print and bind more copies and to sell them as a fundraiser. Mrs. Korth's son said that the Korth Family Trust would probably be willing to pay for the cost of printing. Michalke said that he is making progress on his book and learning things about Mackinac Island that are new to him. Stock said that there will be a program on October 12th about researching your German ancestors.
ITEM 5. APPROVAL OF THE MINUTES OF THE AUGUST 8, 2013 REGULAR MEETING
Stock moved and Brown seconded approval of the minutes of the August 8, 2013 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Rudzinski moved and Michalke seconded approval of the August 31, 2013 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Kingsbury, aye; Strughold, absent; Klender, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Brown moved and Kingsbury seconded ratification of voucher #13-24 dated August 15, 2013 in the amount of $13,202.99, voucher #13-25 dated August 29, 2013 in the amount of $23,663.90, voucher #13-26 dated September 12, 2013 in the amount of $16,712.52 and voucher #13-27 dated September 19, 2013 in the amount of $36,853.01. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Kingsbury, aye; Strughold, absent; Klender, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson said that she has received one letter from a CPA declining our request for a bid. Olson showed the Board a copy of the current Arenac County Independent with a sticker on the front advertising the District Library. Klender asked about the cost of the sticker. Olson said that they printed 10,000 copies for $650. This will be enough to run in at least two editions of the newspaper. Director Olson reported that the Plainfield Township Board voted last week to purchase the old Hale High School. They are talking about relocating the library to that building. If this happens, it will be necessary for the District to budget for cabling and connections for the computers and Internet. Olson passed around a copy of a logo that Bushman designed and entered into the 2014 Rural Library Conference logo designing contest.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF and MELCAT UPDATES
Director Olson reported that the District is still in the initial review stage of the USF process.
9B. UPDATE ON BRANCH $10,000 PROJECTS AND ADULT PROGRAM GRANTS
Director Olson reported that Standish Mayor Curt Hillman said that the trees will be cut down in the next couple of weeks and gave permission for the District to upgrade the fence around the ditch. He also gave permission to install a security system and alarm in the Standish Library. Olson will be meeting with Joe's Electric to go over ideas for the system. A new table with chairs for the childrens area has been picked out and will be ordered. Olson said that East Tawas is close to complete. Director Olson said that a lot of adult programs will be happening this month. See the website and front door for more information.
9C: APPROVAL OF THE L-4029
Director Olson presented the L-4029 Form-Approval of Millage Rate to the Board for signatures. Rockwell asked how the valuation compares to last year. Olson replied that it dropped almost $14 million, most of it in Iosco County.
Rudzinski moved and Michalke seconded to authorize the Board Chairperson and Secretary to sign Form L-4029 with millage information provided by County Equalization to collect the maximum millage allowable (0.4912) and to distribute said form to units of government, as required. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Kingsbury, aye; Strughold, absent; Klender, aye. Motion carried.
9D. STRATEGIC PLANNING COMMITTEE REPORT
Director Olson said that the Strategic Planning Committee went through some of the wishlists that have been received from the Units of Government. She will have a last call for ideas at the librarians meeting on October 1st. Olson will have a draft of the 2014-2016 Strategic Plan ready for approval at the October Board meeting. Olson said that she went on a tour of a possible facility for the East Tawas Library. The facility toured was the old American Legion hall on Lincoln Street. New Hope Church (renting) is moving and the property is for sale.
ITEM 10. NEW BUSINESS
10A: SEPTEMBER MILLAGE REVENUE SHARING
Stock moved and Brown seconded approval of the disbursement of millage funds to two branch units of government as listed on the bill listing of September 19, 2013 and for Standish which remains District managed. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Kingsbury, aye; Strughold, absent; Klender, aye. Motion carried.
10B: REVIEW OF 2014 BUDGET DRAFT
Director Olson presented a draft of the 2013 Budget with notes for Board review. She said that there are still a couple of unknowns in relation to health insurance. Stock asked why the wages appear to stay the same even though there is a 2% increase. Olson said that is because a full-time employee has been replaced with a part-time employee. Stock also asked why wages weren't increased by 3% instead of 2%. Olson said that she bases any increases on the current CPI. Rudzinski said that the per diem for the Board has not been raised in a long time. She asked if it would be appropriate to raise it at this time. Olson said that she will have to check the statute to determine the legal limit for per diem.
Stock moved and Kingsbury seconded to raise wages for all employees, including the District Director, by three percent for 2014. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Kingsbury, aye; Strughold, absent; Klender, aye. Motion carried.
ITEM 11. ITEMS FOR NEXT AGENDA.
Add: Increase in Per Diem Rate
ITEM 12. ADJOURNMENT
Brown moved and Michalke seconded to adjourn this meeting at 5:23 p.m. Motion carried.