IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

 

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       September 8, 2011

Present:  Dan Stock,  Rick Rockwell, Paul Michalke, Tara Western, Eileen Rudzinski, Karen Strughold, Phyllis Klender, Jerry Brown, Stephanie Olson and Diane Bushman

Absent:  None

 

ITEM 1.     CALL TO ORDER

Chairperson Klender called the meeting to order and opened the Public Hearing at 4:35 p.m. 

 

ITEM 2.     APPROVAL OF THE AGENDA.

Rudzinski moved and Rockwell seconded approval of the agenda.  Motion carried.

 

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Western reported that the August booksale for the Tawas City Library Friends got rained out, but they made $390 at the library.  Their Booked4Lunch program was very successful.  They will be sponsoring Tales to Tails on Tuesdays in October.  The Friends will be having a booksale on October 1st and they will use the proceeds to help sponsor a student to Author Quest writing camp.  Stock reported that the Friends of the Robert J. Parks Library will be having a booksale on October 1st at the Lions Club Bazaar at Oscoda High School.  Klender reported that the Friends of the Mary Johnston Memorial Library will be entering everybody that signs up for a library card in September into a drawing for free pizza coupons.  They will be sponsoring Pause for Paws and will be having a booksale at the Fall Harvest Bazaar.  She said that the Omer Library will be co-sponsoring Ric Mixter with an Offshore Lighthouses Program on September 14th and he will return in November to present an updated Edmund Fitzgerald program.

 

ITEM 4.      BOARD COMMENTS

Western said that the Tawas City Library Friends would like to purchase books recommended by their book club for the Tawas City branch library.  They would like these books to be catalogued by Headquarters.  Olson said that there was no problem with this as long as they realized that while these books would be housed at the Tawas City Library, they would still be available for request by all library patrons.

 

Rockwell moved and Stock seconded to close the Public Hearing at 4:50 p.m.  Motion carried.

 

ITEM 5.     APPROVAL OF THE MINUTES OF THE AUGUST 11, 2011 REGULAR MEETING 

Rudzinski asked if in Item 9D the wording should say "each agenda" or "the next agenda".  Olson said that it should be "each agenda".

Stock moved and Rockwell seconded approval of the minutes of the August 11, 2011 Regular Meeting.  Motion carried.

 

ITEM 6.     TREASURER’S REPORT

Western moved and Rockwell seconded approval of the August 31, 2011 Treasurer's Report.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

 

Director Olson requested line item transfers of $600 from Contingency to Subscriptions/Periodicals Expense and $400 from Contingency to Gifts and Memorials Expense.

Brown moved and Rudzinski seconded approval line item transfers in the amount of $600 from Contingency to Subscriptions/Periodicals Expense and $400 from Contingency to Gifts and Memorials Expense.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.  Motion carried.

 

ITEM 7.      RATIFICATION OF BILLS

Rudzinski moved and Brown seconded ratification of voucher #11-24 dated August 18, 2011 in the amount of $14,941.86, voucher #11-25 dated September 1, 2011 in the amount of $16,982.14 and voucher #11-26 dated September 15, 2011 in the amount of $28,829.52.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.  Motion carried.

 

ITEM 8.      DIRECTOR’S REPORT

Director Olson said that she attended a surprise birthday party put on by the City of Omer for Librarian Char Ploof.    Olson said that she will be emphasizing marketing of all library branches at the Librarians meeting in October.

 

ITEM 9.   OLD BUSINESS

9A.         HORIZON, MERIT, USF and MELCAT UPDATES  

Director Olson said that there is nothing new on these topics.

 

9B.          UPDATE ON BRANCH $10,000 PROJECTS

Director Olson reported that Omer has received their Walker Display System and it is being installed.  Their chairs have been shipped.  Olson is working on the flooring for Standish.  She said that AuGres has everything ordered and is waiting for delivery.  Olson said that the East Tawas librarian is working on her project.  Plainfield has received their chairs and dropbox insert and Whittemore has received their shelving.

 

9C.          SEPTEMBER DISBURSEMENT OF MILLAGE FUNDS TO BRANCH UNITS OF GOVERNMENT

Director Olson said that because Iosco County disbursed all of their millage funds to the District early in the year, the Iosco County libraries will not be receiving any distribution checks in September.

Western moved and Michalke seconded approval of the disbursement of millage funds to two branch units of government as listed on the bill listing of September 15, 2011 and for Standish which remains District managed.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.  Motion carried.

 

9D.          REVIEW OF IDEAS FOR PUBLIC RELATIONS

Olson said that several ideas were discussed by the committee as follows:  advertising in church bulletins and local theatre groups programs;  advertisements in The Guide; place ads on placemats distributed in area restaurants; ask cities and townships to promote library events on their outdoor signs; and photo opportunities with a large "traveling" library card.  Olson said that she will be talking to the branch librarians about customer service basics.

 

ITEM 10. NEW BUSINESS

10A:       APPROVAL OF THE L-4029 FORM AND REVIEW OF 2012 BUDGET

Director Olson presented the L-4029 Form-Approval of Millage Rate to the Board for signatures and a draft of the 2012 Budget for Board review.

Rockwell moved and Brown seconded to authorize the Board Chairperson and Secretary to sign Form L-4029 with millage information provided by County Equalization, to collect the maximum millage allowable.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

 

10B.        possible draft of gasb 54 fund balance policy

Director Olson presented a draft of the GASB 54 Fund Balance Policy for review.  She said that she will be sending a copy of it to the auditors for review and approval.

 

 

 

ITEM 11. ITEMS FOR NEXT AGENDA.

No additions.

 

ITEM 12. ADJOURNMENT

Rudzinski moved and Brown seconded to adjourn this meeting at 5:31 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Diane Bushman

Recording Secretary