document is to be used as a guideline to plan for staffing,
services, technology, budgets and communication for fiscal years
2011, 2012 and 2013.
It is a working document subject to
change based on income (revenues) and changes in the library
political and social environment.
This document will be reviewed each
year during the annual Public Hearing in September.
plan is based on the Board of Trustees approved Mission and
Vision Statements which were recommended and reviewed by the
staffs of the administrative headquarters and the library
branches during meetings held in 2003 and 2004.
Iosco-Arenac District Library includes AuGres
Community Library, East Tawas Library, Omer Library, Robert J.
Parks Library (in Oscoda), Plainfield Township Library (in
Hale), Mary Johnston Memorial Library (in Standish), Tawas City
Library, Whittemore Library, and the Administrative Headquarters
(in East Tawas).
Our mission is to provide friendly, helpful
and knowledgeable service to people of all ages by enriching
their quality of life through traditional resources and
technology, and to promote the joy of life-long learning.
*Continue and improve mutual cooperation
between Iosco-Arenac District Library, government entities,
branch library staff and our community.
*Provide and maintain a comprehensive
collection in a variety of formats based on patron and
individual branch library needs.
*Be proactive and creative in anticipating and
responding to community needs for programs and services.
*Pursue and provide current library technology
and education, responsive to community and staff needs.
*Provide an interactive and welcoming
atmosphere by capitalizing on the advantages of small-community
Iosco-Arenac District Library was formed
under Michigan Public Act 24 of 1989, and recognized as a
District Library in November of 1990.
The administrative headquarters at 120 W.
Westover Street, East Tawas MI 48730, does not operate as a
public service library outlet.
As of January 2011, the District provides
services to/for the eight Library Branches including the
*Revenue Sharing of the District Millage With
Units of Government Owning and Operating Library Branches (1/2
of the Actual Amount Received) for Library Operations
*Children’s and Teen Services and Program
*Funding for Adult Programs
*Collection Maintenance Assistance with
Selection and De-selection (Weeding), Marketing of the
Collections In-House, Repairs, and Recommendations for Shelving
and Display Arrangements
*Consulting and Training (Including Continuing
Education)-Includes Funding for Travel and Lodging to State
Conferences (MLA and Rural Library Conference)
*Delivery of Materials (Mel Delivery three
days per week, Branch Library Delivery two days per week, Postal
delivery for ALA and OCLC)
*Interlibrary Loan (MelCat participant, Valley
Library Consortium, OCLC, ALA)-Coordination of Borrowing and
Lending of Materials to Fill Borrower Requests (Both Statewide,
National and International)
*Ordering, Purchasing, Cataloguing and
Processing of Intellectual Property (Books, Audios, CDs,
Magazines and Local Newspapers, etc.)
*Ordering and Purchasing of Equipment
Including Computers, Scanners, Printers, Fax Machines and
*Ordering, Purchasing and Delivery of Library
and Office Supplies
*Preparation of Grant Applications for Library
Programs, Services and Equipment
*Reference Assistance and Referral Where
Needed and/or Requested by the Branch Library Staff
*Monthly List of New Adult Book Titles
(Fiction and Non-Fiction) Purchased by the District (Available
on the Website and E-mailed to Interested Parties)
*Statistical Recordkeeping Including Annual
State Aid Reports
*Monitor the popular media (TV, radio,
newspapers, Internet) for author tours, book discussions,
upcoming publications, readers advisory
*Substitute Staff Allowances (Substitute Staff
are District Employees)
*Technical Assistance/Maintenance For
Computers, Printers, Fax Machines and Photocopiers (Hardware and
Software)-Full-time Technical Support Staff
*Library Advocacy and Outreach Including
Advertising, Public Speaking, Monitoring Legislation Actions,
Forwarding Internet Library News, and Support of 1st
*District Website (Up-to-date Links, District
Blog and Wiki, and Local Information)
*Purchase E-mail Accounts for Branch Library
*Direct Broadband Internet Connections (T-1+
and Wireless at All Branches) and Diagnostic Connections
*OverDrive Downloadable Audio Book
*Troubleshooting Assistance for Borrowers
Using District Computers and District Automation (Via Telephone
and the Internet)
*Automated Circulation, Searching, Requesting,
Hold Slip Notice Production, Remote Renewals and E-mail
*Mailed and E-mailed Notification of Fines and
Fees for Overdues to Borrowers
*Tax Form Ordering and Distribution - Support
of the Volunteer Income Tax Assistance Program (AARP)
*Primary Vendor Contact for Supplies,
Equipment and Contracted Services
*Provide the Opportunity for Scheduled Branch
Librarian Meetings at Different District Library Locations
In August 2004, the voters in Arenac County
and Iosco County approved a millage for ten years (through
The 0.5 mill (subject to Headlee
reductions and tax captures) will be used to increase book,
audio book, and periodical purchasing; to support technology and
automation; and to assist with the operation of the branch
A “revenue sharing” fund will be
distributed twice a year.
One half of the actual revenue
received from the millage will be given to those units of
government currently responsible for the day-to-day operation of
The “revenue sharing” fund is
disbursed based on a formula determined by the District Board of
Trustees with input from the units of government.
The “revenue sharing” fund is
restricted to Library Purposes Only.
New Millage Income (including any Renaissance
Zone income) will be approximately $815,000 for 2011.
In addition to the voted millage, Iosco-Arenac
District Library also receives funding from:
Penal Fines-Iosco County and Arenac County
State Aid (Per Capita Rate Adjusted
Annually by State
Government-2000 Census Population 44,608-2010
figures not yet available as of date
Gifts and Memorials
Interest Earned on Investments
Iosco-Arenac District Library currently
employs eight full-time and one part-time staff, and twelve
substitutes (used by branch libraries).
Custodial services for the
Administrative Office are contracted.
Iosco-Arenac District Library does not
manage library branch buildings and local branch library staff.
The District also does not determine
library branch hours of operation.
The District does not own a building, but
rents the space used for the administrative offices from the
City of East Tawas.
The SirsiDynix Horizon automation “go-live”
date was July 6, 2005.
Internet speeds were improved in October
2007 for all eight library locations to T-1.
In 2010 six of the eight branches
received additional T-1 lines to handle increased demand.
Tawas City will receive an
additional line in early 2011.
Omer Library currently does not need
the added service but the T-1 is in reserve when they do need
A revised and renewed contract with MERIT
was signed for a three-year period (2010-2013).
The contract will potentially be
revised to allow for a MERIT funded Fiber project that began in
As of 2010, two locations are slated
to be anchor institutions for the project (East Tawas
Administrative Offices/East Tawas Library and Mary Johnston
Memorial Library in Standish).
The District remains dependent on Universal
Services Funding for discounted Internet.
As of 2010, a 78% discount is
approved based on an average for the Public School Districts
reduced school lunch programs.
A three-year Technology Plan (July 1,
2011-June 30, 2014) will be presented in draft form by April
2011, and in final form no later than May 2011.
The Technology Plan will include a
schedule for replacing/upgrading computers, and a plan for
training of Headquarters and branch library staff and patrons.
The District will continue to be contracted
to the Valley Library Consortium for Automation Services.
It is anticipated that potential new
automation vendors will be explored beginning in 2012.
In 2010 the District was awarded a Round 2
BTPL Grant (Federal Stimulus Funding) for 12 new Public Access
computers and supporting hardware, software and furnishings.
The expected delivery of these
computers is early 2011.
A schedule of replacements for public
access computers will be maintained to ensure that the computers
are replaced within five years.
The District will continue to employ a
full-time (40 hours per week) technology services coordinator,
and will support ongoing continuing education opportunities for
The materials budget (adult, teen and
children) for 2011 will be $194,500.
As automation expands some book and
materials processing expenses have dropped allowing us to
increase the materials budget (an early estimate is for 2012 to
increase to $195,500, and 2013 to increase to $197,000).
Branches will be annually surveyed
for popular authors and in some cases eight copies of a title
will be purchased.
The materials budget includes
periodicals and newspapers.
Each branch library will be allowed to
request book, audio book and/or CD book titles for purchasing
and keeping for their individual collections (adult, teen and/or
children) with the District keeping a running count of materials
expenditures to keep equal spending limits in line.
A $2,000 allowance will be set up
annually for each branch library for these purchases.
No carryover will be allowed from
one year to the next.
Assistant/Bookkeeper has set up “classes” in the bookkeeping
program to keep track of each library’s expenditures.
Keeper books remain defined as books
assigned to a branch library but still available for interloan
(unless designated for in-house reference use only).
The District will review collection
development policies and procedures (selection, de-selection,
format, scope) in 2011.
In mid-2011, the District will again
consult with branch library staff regarding the possible
budgeting for purchases of DVD movies.
If it is determined that this
service will be reinstated the budget will be developed to begin
purchasing in 2012.
Following the agreed upon disbursement plan
(approved by the District Library Board and presented in writing
to the Cities and Townships owning/operating library buildings)
the amount estimated for branch library operations will be
approximately $424,000 for 2011.
This may be used as the local
government sees fit as long as it will be used for library
purposes only and is an allowed expenditure under the
millage ballot language.
The reserved fund is $25,000 at the end of
There is no plan to replace the
vehicle in 2011.
Possible replacement will be
explored in 2012.
The District joined MelCat in January 2006.
As long as it is State Funded the
District will continue this popular service.
Headquarters staff will continue to
do all DCB work associated with MelCat.
The District provides delivery
supplies for MelCat borrowed and loaned materials sent through
The District participates in interloan
through White Pine Library Cooperative using the OCLC WorldCat
System via White Pine Library Cooperative.
The District does not interloan
music CDs or Movies through the OCLC WorldCat System.
Where needed, the District will continue to
utilize ALA requesting for those items not available through
VLC, MelCat and OCLC.
Materials to Branch Libraries
Plan to review the rotation of materials
procedures and schedule to branches in 2011.
Discuss the need to continue to
rotate materials with branch library staff.
There also may be the need to survey
“Rainy Day” Funds
Maintain an undesignated fund balance of at
least 26% each year.
Allow for $5,000 to be placed in reserve
each year (2011, 2012, and 2013) for Penal Fine Recovery in the
event that fines decrease in a given year.
Despite the revenue increase from
the new millage, we are still dependent on penal fines.
Penal fines will still account for
approximately 25% of the new income we receive each year.
Maintain a Technology Fund balance of at least
$100,000 for 2011.
Maintain a Building Fund balance of at least
$70,000 for 2011.
Maintain a MERIT Internet Fund balance of at
least $40,000 for 2011.
In May 2007 the District increased Public
Hours at the Mary Johnston Memorial Library to 40 hours per
Four part-time employees are on the
Maintain a Mary Johnston Memorial Library Fund
balance of at least $20,000 for 2011.
In 2011, the District Director will again
query the Standish City Manager about the City’s possible
resumption of local control for the Mary Johnston Memorial
Develop a plan to staff the Mary Johnston
Memorial Library in preparation for the potential retirement of
Staff and Substitutes
Allow for the stipend to be paid to library
branch managers for monthly meetings (April through November).
Four of the meetings would be joint
meetings with District Director and/or District staff (April,
May, September and October).
The stipend will increase to $9.03
per hour effective the first payroll in January, 2011.
Raise the wage of substitutes to $8.83 per
hour effective the first full payroll in January, 2011.
Recruit and train more substitutes.
Substitute allowances for leave other than District supported
meetings or District approved classes will remain under current
policy of four times (4x) the number of hours open or hours
worked by library branch managers, whichever is less (but not to
exceed 40 hours).
Substitutes will remain on the
Pay for all library branch managers who
wish to attend the Rural Library Conference.
Pay for fees, mileage, lodging,
stipends and substitutes.
Pay for selected Continuing Education for
library branch managers.
Plan at least three programs each
year for branch library staff education (marketing/public
relations, customer service, and technology).
Invite branch library managers to spend a
day at Administrative headquarters to observe District
Headquarters staff at work.
Pay mileage and the stipend amount
for their attendance and travel time.
Review, annually, the document entitled
“Branch Library Manager (Branch Librarian) Expectations of the
Iosco-Arenac District Library”.
Include input from the library
managers and their units of government.
Continue to prepare and present a four-page
color Annual Report highlighting budget, library information,
new goals and highlights.
Print and distribute at least 250 copies
Plan for at least 1% of the penal fine
income, each year, to be used for awareness advertising for the
For year 2011, this is estimated at
Continue to explore opportunities for
increased online presence.
In 2010 the District opened and
currently maintains a Facebook account.
The District has taken advantage of
You Tube opportunities and Twitter will be explored as a
possible venue in 2011.
Continue to advertise, update and enhance
www.ioscoarenaclibrary.org (the District website), including
encouraging links to our website by other organizations.
Revise and publish by November 2012, a new
brochure of library services.
The brochure will be available at
all library branches, be given to every new library borrower, be
distributed to every unit of government, and a copy sent to
every school system in the two counties.
The services brochure will be
annually reviewed and revised if needed.
Increase public speaking to service groups,
government units, business organizations, and schools about
library services. Attend at least one City Council/Township
Board meeting for each of the government units operating branch
libraries and report on the state of the District Library.
Continue involvement in the Iosco County
Great Start Program, Develop Iosco (Formerly Iosco County
Economic Development Forum), and other Community organizations.
Explore possible involvement in
Arenac County organizations.
Continue outreach book drops to senior
living facilities and the Standish Hospital.
Explore other outreach in
partnership with clubs and organizations.
Participate in parades utilizing the District
vehicle and banners.
Explore a possible tour of District Library
branches for the public and government representatives.
Support the existing Friends of the Library
groups and encourage the formation of Friends Groups for all of
the branch libraries.
Continue to have District staff
attend and participate in at least half of all Friends meetings.
Develop, distribute, collect data and
report on Borrower Needs via a survey to be published in local
newspapers, printed for handout at library branches, and via the
Survey the public in the Fall of
Continue to support and use the
“brand” approved by the Board of Trustees in 2004.
Encourage and support the advocacy efforts of
branch library staff, Board of Trustee members, government
officials, Friends of the Library members, and administrative
Increase the budget for Children’s and Teen
programs and services to $15,000 for 2011, $16,000 for 2012, and
$16,500 for 2013, to allow for additional professional
entertainers/educators and/or author visits.
Recognize that senior citizens make up an
increasingly larger percentage of the population.
Develop and support at least three
programs each year targeted to older adults.
Provide funding to support programs
targeted to adults that are sponsored by branch libraries, their
Friends organizations and/or their units of government.
The program funds will be spent by
the District if not used by the branch libraries.
For 2011 the Adult program budget is
$12,000, which includes a budget for District sponsored programs
coordinated by the Community Liaison Librarian.
Explore the establishment of an annual
District sponsored author program with a major author visit.
Explore a partnership with the Saginaw
Chippewa Indian Tribe of Michigan to present an annual program
on Native American culture.
Conduct at least one Open House at each
branch library every year inviting the public to come in for
demonstrations of the automation system and tours of the
When possible tie the Open House to
a local event to encourage participation.
Also consider the use of “door
prizes” to encourage attendance.
Continue to seek donations/grants for
programs for all ages.
Assist branch library managers and
their units of government with grant application review and
letters of support for their efforts.
Annually review the District’s Personnel
Policy and wages and benefits structure.
Explore cost cutting on benefits, annually,
without cutting benefits to Headquarters staff unless a
“replacement benefit” can be substituted.
Encourage and support cross training
opportunities determined by the District Director.
Annually review workloads and schedules to
determine any need for additional staff.
Pay for selected Continuing Education for
Administrative Headquarters employees.
During 2013, begin exploring plans for
recruitment and retention of administrative headquarters staff.
These plans are to be in response to
an aging workforce nearing retirement age.
Explore the possibility of an outreach
program where each District Headquarters staff person spends a
day with a branch librarian.
The branch librarian and District
Director will determine the tasks the District Headquarters
staff person will do at the branch library.
Actively encourage trustees to take advantage
of opportunities such as the Michigan Library Association Annual
Conference and the Rural Libraries Conference and similar
training in order to keep abreast of changes in the library
Trustees will visit multiple branches each
year and engage in dialogue with branch library staff for
suggestions, comments and concerns about services provided by
The District will pay for selected continuing
education of trustees.
Actively encourage trustees to continue to
advocate for District Libraries by volunteering for Library
projects, attending Library programs, and speaking to
individuals and groups about the importance of libraries.
Explore creation of an endowed fund for the
District using undesignated Gifts and Memorials (non-public
The District cannot use public
funds, including (but not limited to) millage, State Aid or
penal fines for Foundation income.
Grants will be applied for including Corporate
Grants (if an endowment fund is developed within the County
Foundations), arts and culture grants, technology funding
(Federal/State/Foundation), Saginaw Chippewa Indian 2%, and
possible Capital improvement (Federal/State).
State Aid has been reduced.
Explore ways to be less dependent on
Mileage rates for travel will be those
allowed by the IRS.
For 2011 the rate is $.51 per mile.
Budget to allow for a half-day “retreat”
where Board members, employees of the District, and Branch
Library staff meet and share ideas and concerns.
Schedule the “retreat” to occur
during the month of September 2011.
Publish the agenda for the “retreat”
prior to the meeting, and allow for a second meeting in the
event that not all can attend the original date.
Explore an annual Furnishings and Decor
Fund for each branch library.
This may include site visits by a
library interior designer/space planner.
For 2011, $10,000 is earmarked from
Penal Fine revenues for each branch library to spend on
furniture, shelving and/or décor.
A Board Committee will determine the
list of allowances based on the “wishlists” of the units of
government, the branch librarian and the District Director.
Establish a budget in 2012, for the purpose
of renovating District Administrative office space.
Renovations could include carpet,
lighting, paint, technology, electrical and window treatment
needs spread over a three to five-year time period.
All renovations would require
approval from the City of East Tawas, and some costs may be
shared with the City of East Tawas or be paid for by the City as
part of the lease agreement.
Negotiate a new written lease with the City
of East Tawas for 120 W. Westover Street.
The City Council approved a five
year extension with a probable rent increase (through July
If the remainder of the building
becomes available negotiate rental of the space for District
Support the efforts of the City of East
Tawas to build (or adapt another location) a new library.
Continue to participate on the East
Tawas Library Planning Committee as an appointee of the East
Tawas City Council.
Develop a plan and timeline for education
on the upcoming millage renewal and to address any potential
need for legal services and/or a ballot language committee.
Present the plan and timeline to the
District Library Board at their Public Hearing meeting in
Approved by the Iosco-Arenac District Library
Board of Trustees at their Regular Meeting of January 13, 2011.